Provide Rental of Video Wall Trailer for Athletics Dept. Fax Inquiry Deadline 7/29/2025

Southeastern Louisiana University (SLU) has issued an Invitation to Bid (ITB) for the rental of a video wall trailer for the university's Athletics Department for the 2025 football season. The procurement seeks a vendor to provide a rental video wall trailer for five home football games, with specific delivery and removal dates for each game. The required video wall trailer must feature a minimum 17'x 10' digital/LED screen and include technician support for setup, operation, and removal at Strawberry Stadium. The bid requires comprehensive insurance coverage with minimum limits of $1,000,000 for workers' compensation, commercial general liability, and automobile liability. Key dates for this procurement include a bid release on July 24, 2025, a bid inquiry deadline of July 29, 2025, and a bid opening date of August 7, 2025, at 4:00 p.m. Central Time. The bid response form mandates itemized pricing for delivery, pickup, daily rental, and on-site technician fees, with all labor, setup, and operational costs to be included in the technician fees.

The procurement includes provisions for the State of Louisiana's Veteran Initiative, which provides opportunities for veteran-owned and service-connected disabled veteran-owned small businesses to participate in state contracting. Bidders must comply with Louisiana preference laws, which give preference to products produced, manufactured, or assembled in Louisiana. While no specific budget range is provided in the documentation, the bid requires comprehensive pricing that covers all aspects of the video wall trailer rental, including transportation, setup, operation, and technician support. The solicitation appears to be open to multiple types of vendors, with a particular emphasis on supporting veteran-owned businesses. No incumbent vendors are mentioned in the documentation, and the procurement seems to be a new service acquisition for Southeastern Louisiana University's Athletics Department. The contract appears to be specifically for the 2025 football season, suggesting a potentially recurring annual opportunity for qualified vendors.