Provide Maintenance and Service of Handicapped Lifts

Closed State & local contract opportunity Posted

Solicitation number
26-211
State
New Jersey
Responses due

Opportunity facts

Jurisdiction

Opportunity details come from constructionbidsource.com. Updated .

About this opportunity

Essex County, New Jersey, Department of Public Works, Division of Buildings & Grounds is requesting sealed bids for preventative maintenance, inspection, testing, and repair services on eight handicapped lifts across three county facilities, with bids due October 27, 2026 at 11:00 a.m. at the Hall of Records, Room 335.

The scope covers three chair/stair lifts and five vertical platform lifts (porch lifts) from multiple manufacturers including Garaventa, Concord PAL, and TL Shield, located at the Hall of Records, Historic Court House, and Veterans Court House. Maintenance encompasses drive-system inspection and adjustment; electrical-system testing of switches, contactors, circuit boards, power supplies, and motor controllers; mechanical and structural component checks; tube, rail, tower, and arrestor inspection and lubrication; platform and carriage assessment; and safety-device operation verification. All work must comply with State, Local, Federal, and County codes and regulations. Work is performed Monday through Friday, 8:00 a.m. to 4:00 p.m., with 24-hour availability and two-hour emergency response capability required.

Bidders must submit pricing on a quarterly preventative maintenance basis with separate rates for chair lifts and platform lifts, hourly labor rates for supervisors, mechanics, and helpers (straight time and overtime), a service call flat rate, and a parts/material discount percentage off manufacturer pricing. An allowance not to exceed $25,000 for additional repairs outside the maintenance contract is required.

The contract term runs January 1, 2027 through December 31, 2028, with the County reserving the right to extend for optional third and fourth years. Bidders must provide three references for similar projects completed within the last three years and demonstrate a minimum of five years' experience in lift maintenance services. A non-mandatory site tour is scheduled for October 21, 2026 at 10:00 a.m. Award is contingent upon approval by the Essex County Board of County Commissioners. One original and two copies of sealed bids must include all required compliance forms, insurance certifications, disclosure statements, and affidavits.

Opportunity text

PREVENTATIVE MAINTENANCE: Each lift shall be inspected, tested and maintained in accordance with all State, Local, Federal and County rules, regulations, codes and laws. Any unsatisfactory or unsafe findings must be reported to the County Designee and arrangements to rectify must be completed as soon as possible. The Drive System must be checked, including bolts securing drive unit and gearbox connection; landing positions, release of motor brake, brake, drive train pulley belts, belt pulley alignment and belt tension, ropes and/or chains for signs of wear or breakage, replace and/or adjust as necessary: clean and remove debris inside the drive cabinet, clean COG (Center of Gravity) pick-up and check/adjust tension. Check Electrical System, including switches, factory wiring, contactors, circuit boards, power supplies, motor controllers, batteries and bulbs. Check the mechanical and structural components, including the drive box, tubes, towers and conveyors. Perform the necessary cleaning, lubrication and adjustments, consumables, such as batteries and bulbs, etc., will be replaced as necessary. Tubes, Rails, Towers and Arrestors Check fastenings to walls, floor, and ceiling, check tube section splices, remove arrestor cover, check pawl free-end play and cut out switch, make necessary adjustments; use a rag along the slot in the upper tube and remove any loose grease or dirt, clean tubes and rails. Use an approved cleaner to remove grease and dirt. Platforms Check fastening of cable harnesses, wires, and switches, upper and lower carriages, inspect nylon rollers, adjust/replace as necessary. Check power operation at both landings, and fold position switches, clean and check sliding contact, remove hanger cover, check, clean and lubricate hinge pins, ramp, and lever link-ages, adjust/replace as necessary. Inspect and lubricate limit pins in the back of hanger. Safety Devices: Check Operation: under-platform sensing plate, final-limit switches, touch sensitive loading ramp safety switches. Drive Cabinet door open switch, emergency stop switches and hanger back sensors. Make necessary adjustments. Repair Work Repairs not covered under this bid specification will be charged time and material as per the rates established in the bid proposal.

Files

File Type Posted
essex DISCLOSURE STATEMENT.pdf PDF

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