Provide ESD UPS Replacement/Repair for USCG Base Portsmouth

The U.S. Coast Guard Base Portsmouth Electronic Systems Detachment is soliciting bids under a Total Small Business Set-Aside (NAICS 811210) to procure, deliver, install, and commission a new 18 kVA / 15.0 kW Uninterruptible Power Supply system with an associated Maintenance Bypass Switch, with bids due August 12, 2026.

Only small businesses as defined by SBA size standards for NAICS 811210 are eligible. The scope encompasses site survey and preparation, safe decommissioning of the existing Best Power Technology Model FE18KVA/10C UPS and battery cabinets, installation of new equipment meeting specified electrical requirements (single-phase 208/240 VAC input, 120/208/240 VAC output, 120V DC input at 151A, and 0.400kV TVSS rating), full functional testing and commissioning with load testing per manufacturer guidelines, familiarization training for ESD personnel on system operation and bypass procedures, and environmentally compliant disposal of legacy equipment and batteries. All labor, materials, equipment, delivery, and travel costs must be included in the cost proposal. A minimum one-year warranty on all labor and materials is required.

Work is performed at USCG Base Portsmouth, 4000 Coast Guard Blvd, Portsmouth, Virginia, during standard hours Monday through Friday (0700 to 1600 EST), excluding federal holidays. All work must be completed within 60 calendar days from award. A mandatory post-award conference must occur no later than 15 business days after award. The contractor must comply with the National Electrical Code (NFPA 70), OSHA safety standards, EPA environmental regulations, and USCG Base Portsmouth Environmental Policy (INST 5100-5105). Contractor personnel require valid government or state-issued identification and pre-vetting for base access; those without Real ID must present RAPIDGate, TWIC, or DoD ID. The contractor must notify the Base Safety Officer (Kelvin.k.Smith@uscg.mil) in writing of operations affecting fire or explosion capabilities and provide Material Safety Data Sheets and permits to the Environmental Protection Specialist prior to work commencement.