Statement_of_Work_UPS_replacement.pdf

STATEMENT OF WORK (SOW) | v1.0

STATEMENT OF WORK (SOW) FOR Uninterruptible Power

Supply (UPS) Replacement - USCG Base Portsmouth ESD

1.0 GENERAL

1.1 Background

The U.S. Coast Guard Base Portsmouth Electronic Support Division (ESD) maintains critical mission infrastructure that requires continuous, reliable power. The current Uninterruptible Power Supply (UPS), a Best Power Technology Model FE18KVA/10C, has aged and reached the end of its lifecycle. This project addresses the need to replace the old unit to ensure safe, uninterrupted operations for base personnel and equipment.

1.2 Scope

This Statement of Work (SOW) defines the requirements to procure, deliver, install, and commission a new 18 kVA / 15.0 kW Uninterruptible Power Supply (UPS) system and an associated Maintenance

Bypass Switch (MBS). All work will be executed at U.S. Coast Guard (USCG) Base Portsmouth, Electronic

Systems Detachment (ESD). The comprehensive scope encompasses site preparation, safe decommissioning of the existing UPS and MBS infrastructure, installation of the new hardware, full functional testing, and the environmentally compliant disposal of the legacy system and batteries.

1.3Objective

This solicitation seeks a qualified contractor to perform a comprehensive replacement of the UPS at

USCG Base Portsmouth ESD. The resulting system shall be fully integrated into the existing electrical topology, ensuring seamless power backup. All work shall be completed smoothly, safely, and in compliance with all electrical and environmental regulations.

2.0 APPLICABLE DOCUMENTS

The following documents provide specifications, standards, or guidelines that must be complied with:

• Relevant USCG regulations/standards regarding electrical construction and environmental protection: Base Portsmouth Environmental Policy, Base INST 5100-5105.

• National Electrical Code (NEC) / NFPA 70.

• All Manufacturer instructions and safety data sheets of products and equipment used by the contractor.

3.0 SPECIFIC REQUIREMENTS/TASKS

3.1 Stage 1: Site Survey and Preparation

• Verify existing electrical infrastructure, physical footprint, and room cooling capacities prior to installation.

3.2 Stage 2: Decommissioning

• Safely disconnect and remove the existing Best Power Technology (Model: FE18KVA/10C) UPS and all associated internal/external battery cabinets. Disconnect and remove the Maintenance Bypass

Switch (MBS).

3.3 Stage 3: Installation

• Furnish and install and integrate the new UPS system. The new equipment must meet or exceed the following baseline specifications to ensure compatibility with existing infrastructure:

• Capacity: 18 kVA / 15.0 kW, 60 Hz

• AC Input: Single Phase, 208/240 VAC (Capacity: 92/80 A, Power Factor: 0.95)

• AC Output: 120/208/240 VAC (Capacity: 149/84/73 A)

• DC Input: 120V, 151A

• TVSS Rating: 0.400kV (or modern equivalent)

• Equivalent Maintenance Bypass Switch (MBS) to support the system installation. Must match the primary input/output nominal voltage of the system.

3.4 Stage 4: Testing & Commissioning

• Perform full functional testing, load testing, and startup procedures per manufacturer guidelines.

• Provide familiarization training for USCG ESD personnel on standard operation, bypass procedures, and alarm acknowledgement.

3.5 Stage 5: Clean-up and Disposal

• Dispose of the legacy UPS and all batteries in accordance with local, state, and federal regulations

(e.g., EPA, DOT for hazardous materials) at no additional cost to USCG.

• Remove all debris and restore the site to its original clean condition.

4.0 CONTRACTOR PERSONNEL

4.1 Employee Conduct & Identification

Contractor employees must carry valid government or state-issued identification and comply with all

Government regulations.

4.2 Security

Contractors without a Real ID must present acceptable credentials (e.g., RAPIDGate, TWIC, DoD ID). All contractors requiring Base access will be pre-vetted prior to commencement of work.

5.0 OTHER APPLICABLE CONDITIONS

5.1 Period of Performance

The period of performance must not exceed 60 calendar days from the date of award.

5.2 Place of Performance

USCG Base Portsmouth, Electronic Support Division (ESD), 4000 Coast Guard Blvd, Portsmouth, VA

23703.

5.3 Hours of Operation

0700 and 1600 EST, Monday through Friday (except Federal holidays).

5.4 Travel

Travel is required for delivery and installation and shall be included as part of the overall cost.

5.5 Post Award Conference

The Contractor must attend a Post Award Conference with the COR no later than 15 business days after the date of award.

6.0 DELIVERABLES

ITEM SOW

REFERENCE

DELIVERABLE / EVENT Acceptance Criteria

1 5.5 Post Award Conference NLT 15 Days after award

2 3.2 Decommissioning Old UPS and batteries safely removed

3 3.3 Installation of New UPS Equipment installed meeting 18 kVA/15kW specifications

4 3.4 Testing & Training System passes functional tests; personnel trained

5 3.5 Disposal Documentation COR visual inspection and receipt of valid recycling/disposal certificates

7.0 SECURITY/SAFETY & ENVIRONMENTAL

All contractors shall abide by federal safety regulations as published by OSHA. Written notification must be provided to the Base Safety Officer Kelvin Smith (Kelvin.k.Smith@uscg.mil) for operations affecting fire or explosion capabilities. Contractors shall also abide by EPA regulations. Copies of Material Safety

Data Sheets and permits must be provided to the Environmental Protection Specialist prior to starting work.

8.0 WARRANTY

The contractor must provide a minimum one (1) year warranty on all labor and materials.

mailto:Kelvin.k.Smith@uscg.mil