Protestant Services at Pilgrim Psychiatric Center

The New York State Office of Mental Health is requesting bids for Protestant spiritual services at Pilgrim Psychiatric Center in West Brentwood, New York, under a five-year contract with proposals due July 14, 2026. An optional site visit is scheduled for June 22, 2026, at 10:00 a.m. No set-asides or preferences apply; MWBE, SDVOB, and DBE goals are all 0%.

The scope calls for one Protestant clergy member to provide approximately 20 hours of services per week, including individual and group spiritual counseling, group religious services with biblical readings, trauma support services, therapeutic group facilitation, attendance at facility meetings, documentation and progress notes, coordination of spiritual events, and Sunday worship services lasting approximately two hours. Services will be scheduled flexibly between 9:00 a.m. to 7:00 p.m. on weekdays and 9:00 a.m. to 4:00 p.m. on weekends, not to exceed 100 hours per month at the Rehabilitation Director's discretion. The contractor must complete facility orientation and mandatory training (estimated up to 14 days initially, plus refresher training thereafter), pass background screening through the Staff Exclusion List and Statewide Child Abuse Registry, execute the Justice Center Code of Conduct, maintain annual PPD testing, comply with HIPAA confidentiality requirements, and provide liability insurance.

Bidding uses fixed hourly rates with no escalation permitted over the five-year contract term (October 1, 2026 through September 30, 2031): weekday services at a specified rate for 15 hours per week; evening and weekend services at a specified rate for 5 hours per week; and training/orientation at $100 per hour in year one and $16 per hour in subsequent years. Contractors are paid only for actual hours worked. Award goes to the responsible and responsive bidder with the lowest total bid amount whose nominated individual passes a mandatory interview with facility staff and meets all minimum requirements. Bidders must demonstrate three years of business experience in the required service area and cannot have had a prior New York State contract terminated for cause within the past three years.

Questions are due June 29, 2026, by 3:00 p.m., with responses by July 7, 2026. Notice of Intent to Bid is due June 25, 2026, by 3:00 p.m. Contact: Taya Catlin, (518) 549-1733, Taya.Catlin@omh.ny.gov.