Protection and Control Panels for New Sunshine Substation, Gallup NM

The City of Gallup, New Mexico is seeking to procure protection and control panels for the New Sunshine Substation project through Invitation to Bid #2026-ITB-001. The procurement involves the purchase of five specific protection and control panels designed to replace the existing substation and enhance electrical distribution system reliability. These panels include Transformer 1 Protection, 13.2 KV Circuits 72/73/74, 13.2 KV Circuits 75/NOE, Transformer 2 Protection, and Upper and Lower Sections panels. Vendors must be panel manufacturers with at least 10 years of continuous operation and in-house metal fabrication capabilities. The bid requires strict technical specifications, including specific wiring standards, component requirements, and comprehensive documentation. Key deadlines include a question submission deadline of January 13, 2025, and a final bid response deadline of January 22, 2025, at 2:00 pm, with bids to be submitted electronically through the OpenGov eProcurement Portal. A virtual bid opening will be conducted on the proposal submission deadline, with contractor selection expected approximately two weeks after City Council approval.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, though vendors must provide a New Mexico Resident Veterans Preference Certificate. Bidders are required to disclose any conflicts of interest and submit a Campaign Contribution Disclosure Form. While no specific budget range is explicitly stated, the bid includes individual pricing for each of the five panels, subject to an 8.0625% sales tax. The City reserves the right to reject any or all bids and to award the contract on a Total All or None basis, with the primary goal of selecting the lowest responsible bidder that meets all specifications. The accompanying sample contract indicates a potential one-year term from 2024 to 2025, with options to renew for up to three additional years through 2028. Contractors must meet comprehensive insurance requirements, including maintaining statutory worker's compensation and commercial general liability coverage, with the City named as an additional insured.