Prospect Park Pump Replacement

The City of Wheat Ridge, Colorado is seeking a qualified contractor through a Request for Proposal to remove and replace an outdated pump system at Prospect Park, located at 11300 W 44th Avenue in Wheat Ridge. The procurement requires installation of a new 7CLC 6-stage lineshaft pump system with a 10 horsepower, 460-volt, 3-phase motor with variable frequency drive control, designed to deliver a minimum flow rate of 200 gallons per minute at 140-foot head capacity with 80% efficiency. The scope of work encompasses site assessment, removal of the existing pump, installation of the new pump on either an existing or new foundation, complete electrical work compliant with the National Electrical Code, control panel installation, testing and commissioning with detailed reporting, operator training, and comprehensive documentation including operation manuals and wiring diagrams. The project must be completed within 60 days of contract award, with contractors required to submit a detailed project schedule within 10 days of award. Qualified proposers must provide at least three references from similar projects completed within the past five years, maintain general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, workers' compensation insurance at statutory limits, and builder's risk insurance covering 100 percent of project replacement value; a minimum one-year warranty on all parts and labor is also required. The RFP evaluation will utilize a best value procurement model considering firm capabilities and references (25 points), scope of submission and team experience (25 points), effective approach and timeline (25 points), and pricing (25 points). Key dates include a non-mandatory pre-proposal meeting on May 6, 2026 at 9:30 a.m., a question submission deadline of May 13, 2026 at 2:00 p.m., and a proposal due date of May 22, 2026 at 2:00 p.m. through the City's OpenGov Procurement portal.

The procurement does not specify set-aside designations for disadvantaged business enterprises or other restricted bidder categories, though the sample agreement references disadvantaged business enterprise considerations as part of standard compliance provisions. No incumbent vendors or current contractors are identified in the solicitation documents. All pricing must be submitted as a detailed cost proposal excluding sales and use tax, as the City of Wheat Ridge is exempt from all applicable taxes; all prices and fees are firm for one year following acceptance, with any subsequent increases limited to a maximum of 3 percent annually and requiring written justification. The specific budget or award value is not disclosed in the solicitation materials. The City reserves the right to conduct interviews with short-listed firms, negotiate fees with the highest-ranked proposer, and make awards based on greatest benefit to the City rather than lowest price. The technical specifications reference a Goulds Lineshaft pump system supplied through Central States Group, indicating the specific pump model and performance characteristics that must be integrated into the installation design.