PROPOSED SOLE SOURCE to Morse Watchman Inc to Provide KWT key system

Rockland County is pursuing a sole source procurement from Morse Watchman Inc. for a KWT key system to be installed at two county locations: BCI and Transports. The proposed contract, identified as SSN-RC-2025-022, involves acquiring a comprehensive key management solution that includes a 3-module man cabinet, 16 key modules, a fingerprint reader, software licenses, and smart keys. The system's primary objectives are to provide controlled key access, generate a PC/Server-based audit trail, and enable email alerts for key movements and alarm conditions. Interested agencies are required to respond by 3 PM on June 5, 2025, via email, with details about their qualifications, experience, and community connections. The procurement will be conducted in accordance with the Rockland County Procurement Policy, with the current notification serving as an informational document and not a competitive quote request.

This sole source procurement appears to have no specific set-aside designations or restrictions on responding organizations. The total contract value is $28,012.00, which includes $14,006.00 in merchandise costs, a $302.00 shipping fee, and an extended one-year warranty service contract. The procurement is specifically targeting the Rockland County Sheriff Department and will replace or supplement existing key management infrastructure. The vendor, Morse Watchman Inc. located in Oxford, CT, is being considered as the exclusive provider due to the specialized nature of their key management technology. Some components of the system, such as TrueTouch software and smart keys, are being provided at no additional charge, potentially offering added value to the county's investment in this key control system.