Proposal for Locker Room Floor Refinishing

This Request for Proposal (RFP) issued by Hartland Consolidated Schools, a Michigan public school district located in Kent County, seeks a contractor to refinish locker room floors at Ore Creek Middle School. The project scope includes removing existing floor material and installing a new epoxy-based flooring system with decorative chips and urethane topcoat across approximately 3,104 square feet in both boys' and girls' locker rooms. Interested contractors must attend a mandatory pre-bid meeting scheduled by appointment, submit written clarification requests by January 27, 2020 at 4 p.m., and deliver sealed proposals to the Director of Operations by February 4, 2020 at 12 p.m., with public opening and reading of proposals at 12:30 p.m. the same day. Qualified bidders must demonstrate at least five years of successful experience in similar flooring work, provide three current references, maintain Commercial General Liability Insurance with minimum limits of $1,000,000 per occurrence and $3,000,000 aggregate, carry Workers' Compensation insurance per Michigan law, and be approved and trained as Dur-A-Flex contractors. The contractor must commence work between March 30 and April 3, 2020, complete all cleanup within seven days of project completion, and provide a one-year warranty on all work. Evaluation criteria require submission of the original proposal plus two signed copies on provided forms, a bid bond equal to 5 percent of bid amounts exceeding $23,126, and performance and payment bonds equal to 100 percent of the bid amount for proposals of $50,000 or more.

The RFP does not specify any set-aside designations or restrictions limiting responses to particular categories of organizations such as disadvantaged enterprises, minority-owned businesses, or women-owned businesses. All prices must be quoted F.O.B. to Hartland Consolidated Schools and include transportation, insurance, delivery charges, and applicable state and local taxes. Bidders must submit sworn and notarized familial disclosure affidavits and Iran Economic Sanctions Act compliance statements as part of their proposals. The flooring system must be installed using materials delivered in manufacturer's original packaging, ensuring compatibility with the Dur-A-Flex system and warranty requirements. The district reserves the right to award the contract within 60 days of bid opening and may reject any or all bids without stated cause. No incumbent vendors, budget range, or specific award value is disclosed in the RFP documentation.