Property Moving Services

The Florida Department of Education, Bureau of Contracts, Grants and Procurement Management Services, is issuing an Invitation to Bid (ITB 2026-023) for property moving services to support office relocations and surplus property handling on a local and statewide basis. This procurement seeks to establish a thirty-six (36)-month contract with qualified licensed moving companies that possess a minimum of five (5) years of experience as licensed moving contractors and maintain fully equipped and operational facilities. The contractor must provide trained personnel and supervisory staff upon request, with availability from 8:00 a.m. to 5:00 p.m. ET, Monday through Friday, and a standing commitment of at least two personnel and a straight truck for Wednesday and Friday service in the Tallahassee area. Specific equipment requirements include ownership or long-term leases of one semi-truck, four straight trucks, and one portable storage unit. Pricing submissions must be provided on the Department's Bid Sheet with separate line items for local moves (within 50 miles of Tallahassee), out-of-town moves (statewide), and supervisor services, each broken down by regular weekday rates, overtime rates, and hourly rates for various truck types and towing services. The technical question deadline is February 16, 2026, at 10:00 a.m. EST, with bid responses due March 10, 2026, by 1:00 p.m. ET, and an intended award posting date of March 17, 2026. The contractor must maintain workers' compensation insurance with minimum employers' liability limits of $100,000 per accident and $500,000 policy aggregate, plus comprehensive general liability coverage of at least $100,000 per occurrence, and assume responsibility for all damages incurred during moves.

The ITB does not specify any set-aside designations or restrictions limiting responses to disadvantaged enterprises or particular organizational types, indicating that qualified vendors of all sizes and structures may submit bids. No incumbent vendor or current contractor information is identified in the available documentation. All bids must remain firm for 180 days from the bid opening date, and submission requirements include a transmittal letter, disclosure statement, drug-free workplace certification (if applicable), vendor certifications, and signed acknowledgment of any addenda. The resulting contract may be renewed for up to two (2) additional one-year terms contingent upon satisfactory performance evaluations and availability of funds. While no specific budget or award value is provided in the procurement documents, bidders should note that additional supply pricing for items such as cardboard moving totes, shrink wrap, e-crate rentals, and portable storage units may be submitted but will not be included in the cost evaluation. No pre-bid conference or site inspection will be held for this procurement.