Property management services-400 otarre

The South Carolina Department of Administration, Division of Facilities Management and Property Services, is seeking property management services for a multi-facility campus located at 400 Otarre Parkway in Cayce, South Carolina. The solicitation covers comprehensive building maintenance for approximately 106 acres with five connected buildings totaling 514,361 rentable square feet, including two pump houses, a parking garage, and a guard house. Required services include routine and preventive maintenance, corrective maintenance and repairs, emergency on-call services, financial reporting, and facility management coordination. Proposals must be submitted online by January 6, 2025, at 11:00 a.m., with written questions due by November 25, 2024, at 5:00 p.m. The evaluation will occur in two phases, with Phase I assessing service proposal, qualifications, experience, and price, followed by Phase II live presentations for the top three-ranked proposals. Contractors must provide services meeting Class A office building standards, with a 30-minute emergency response time and full staffing levels from day one. The contract will have an initial three-year term with two optional two-year extensions, commencing January 28, 2025, and expiring January 27, 2032.

The solicitation requires offerors to be registered South Carolina vendors and comply with state and federal regulations, including debarment and ethics certifications. No specific set-aside designations for disadvantaged enterprises are mentioned in the documents. Contractors must maintain commercial general liability insurance of at least $1,000,000 per occurrence, auto liability coverage of $1,000,000 per accident, and workers' compensation insurance with statutory limits. The State will provide quarterly funding equivalent to one-quarter of the approved annual maintenance budget, with quarterly reconciliation and reimbursement adjustments. Contractors are responsible for all labor, materials, equipment, and supplies, with the State covering capital replacements exceeding $100,000. The campus is expected to reach full occupancy by July 1, 2025, with approximately 1,700 total occupants. The contractor must establish a dedicated account for working capital and maintain a computerized maintenance management system accessible to Facilities Management and Property Services personnel. While no specific award value is explicitly stated, the comprehensive nature of the services and the campus size suggest a significant contract value over the seven-year potential contract period.