Property management services-400 otarre

The State of South Carolina's Department of Administration, Division of Facilities Management and Property Services (FMPS) is seeking a comprehensive property management services contractor for a 106-acre multi-facility campus located at 400 Otarre Parkway in Cayce, South Carolina. The solicitation (Number 5400026510) covers management of five interconnected buildings totaling approximately 514,361 rentable square feet, including office spaces, executive suites, cafeteria facilities, training classrooms, an auditorium, and a fitness center. Required services include property management, building maintenance, service contract management, security, controlled access management, janitorial services, trash and recycling, groundskeeping, and pest control. Contractors must provide all labor, equipment, parts, and materials for repairs and maintenance, with specific limitations on cosmetic and major repairs exceeding $50,000. The procurement process involves a two-phase evaluation, with the top three responsive offerors potentially invited to conduct in-person demonstrations. Key dates include a non-mandatory pre-proposal conference on February 23, 2024, via Teams, site visits available February 20-21, 2024, proposal submissions due March 29, 2024, at 11:00 AM, and anticipated contract award on May 14, 2024.

There are no specific set-aside designations mentioned in the solicitation. The contract term is seven years, running from July 1, 2024, through June 30, 2031, with tenant occupancy expected to begin in January 2025 and reach full occupancy by July 1, 2025. Current maintenance contractors include Trane (HVAC), Otis Elevator, and Honeywell (fire alarm systems), though no incumbent protection is explicitly stated. Contractors must maintain comprehensive insurance, including $1,000,000 per occurrence commercial general liability, $1,000,000 auto liability, and workers' compensation with statutory limits. All contractor personnel must pass national criminal background checks within 30 days of assignment and sign non-disclosure agreements. Pricing will be structured as firm fixed monthly prices across seven years, with rates varying based on occupancy levels from 0% to 100%. The contractor will be reimbursed monthly based on the highest occupancy level achieved, with invoices and supporting documentation required. While no specific budget range is provided, the extensive service requirements and large campus suggest a significant contract value.