Property Cleaning and Maintenance Services Macon-Bibb County Land Bank Authority (MBLBA) (RFP)

The Macon-Bibb County Land Bank Authority (MBLBA) is issuing a Request for Proposals (RFP) for comprehensive property cleaning and maintenance services for a portfolio of approximately 200 parcels in Bibb County, Georgia. The procurement encompasses grounds maintenance services including grass and weed cutting, debris and trash removal, hedge and tree trimming, board-up and securing services for vacant structures, and intensive cleaning including heavy debris removal and interior clean-outs. All work will be performed on an as-needed or scheduled basis as directed by MBLBA, with the contractor responsible for furnishing all labor, materials, equipment, transportation, supervision, and incidentals necessary to complete the services. Qualified contractors must demonstrate experience with similar projects completed within the last three years with at least three professional references, maintain minimum insurance coverage including Worker's Compensation at statutory limits, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, and Business Automobile Liability of $1,000,000 combined single limit with MBLBA named as an additional insured. Proposals must be submitted via email to everner@maconlandbank.org by October 31, 2025, at 5:00 p.m., with questions accepted until October 20, 2025, at 5:00 p.m., and contract award anticipated on November 18, 2025. The contract will have an initial term of one year with renewal options. Evaluation criteria weight price competitiveness and proposal completeness at 40 percent, qualifications and experience at 30 percent, work plan and capacity at 20 percent, and company financial stability and safety plan at 10 percent. Pricing must be submitted on a fixed-rate, unit-cost basis with all-inclusive pricing covering labor, equipment, materials, disposal fees, overhead, and profit, with example pricing units including grass cutting per parcel, securing/board-up per opening, debris removal per parcel or load, and interior clean-out per structure.

The RFP documentation provided does not specify any set-aside designations, minority or disadvantaged enterprise restrictions, or reserved awards for particular organization types. No incumbent vendors or current contractors are identified in the available materials. The procuring authority has not disclosed a specific award value or budget range, instead structuring compensation on a unit-cost basis to be determined through the competitive proposal process based on the contractor's pricing submissions and MBLBA's evaluation of submitted bids. Contractors should be prepared to manage a portfolio with fluctuating monthly workloads while maintaining capacity to respond to both recurring scheduled maintenance and emergency service requests simultaneously.