Property Appraisal Services

CIS Trust, a public entity providing insurance and risk management services to Oregon cities and counties, issued this Request for Proposals on February 4, 2026, to procure professional property appraisal services for properties owned by its 309 member organizations, which include 232 cities, 29 counties, and 48 intergovernmental agencies representing approximately 15,000 property locations valued at $16 billion. The scope of work requires qualified vendors to conduct onsite physical inspections and comprehensive appraisals of designated CIS member properties, delivering detailed reports documenting property characteristics, replacement costs, actual cash values, contents valuations, hazard identification, digital photography, GPS coordinates, and flood zone information. Appraisals are conducted on a three-year rotation basis with a current threshold of $500,000 and above for existing structures and $100,000 for newly insured structures, though CIS is considering a transition to a four-year program with a $400,000 threshold. Proposers must demonstrate qualifications in appraising diverse property types, including specialized municipal structures such as water and sewer treatment facilities and historical properties, and must maintain minimum insurance coverage including $2,000,000 in comprehensive general liability, $1,000,000 in automobile liability, and applicable workers' compensation. All appraisal work must be completed by December 1 of each fiscal year (July through June), with preliminary reports distributed by email for a two-week review period and final reports due by January 1. The deadline for written questions was February 18, 2026, at 5:00 p.m. (PT), proposals were due March 18, 2026, at 5:00 p.m. (PT), with finalist selection occurring the week of March 23, 2026, and anticipated contract award on June 1, 2026, with contract commencement on July 1, 2026.

The RFP documentation does not indicate any set-aside designations for disadvantaged enterprises or restrictions limiting organizational types from responding. Proposers must be authorized to do business in Oregon and comply with all contract provisions, including indemnity, independent contractor status, and termination provisions allowing CIS to terminate with 30 days' written notice. No information regarding incumbent vendors or current contractors is provided in the available documentation. Proposers must submit two separate fee schedules: one reflecting the current three-year rotation with existing $500,000 threshold and one reflecting the potential four-year rotation with a $400,000 threshold, with pricing assessed per structure and differentiated for structures valued between $100,000 to $499,999 and $500,000 and higher, plus any member-requested appraisals below CIS thresholds. The RFP does not specify an overall contract value or budget range; fees are structured on a per-structure basis determined by the submitted fee schedules. CIS reserves the right to reject all proposals and make no award.