Property and Casualty Insurance Broker

The North Dakota Mill & Elevator Association (NDM), a state-owned entity, is soliciting proposals for a qualified property and casualty insurance broker to evaluate insurance availability, options, alternatives, services, costs, and placement of coverage for its flour milling operation. The broker must deliver an assessment and summary of excess exposures by May 22, 2026, provide property and casualty insurance quotes addressing identified exposures by June 15, 2026, and ensure insurance coverage takes effect on July 1, 2026. The contract will commence May 1, 2026, for an initial 12-month period with four optional one-year renewal periods and an additional 12-month extension option. Qualified offerors must be licensed insurance brokers in good standing with the North Dakota State Insurance Department with at least five years of experience placing property and casualty insurance. The proposal deadline is March 17, 2026, at 2:00 PM Central Time, with required verbal presentations scheduled for March 23–25, 2026. Evaluation will utilize a 100-point scale with 70 points allocated to technical criteria (40 points for scope of work strategy and 30 points for experience and qualifications) and 30 points for cost. NDM currently maintains approximately $475 million in total insurable values, including buildings, machinery, equipment, inventory, and business interruption protection, with $200 million in existing all-risks coverage.

No specific set-aside designations or restrictions on organization types are identified in the procurement materials. Compensation may be structured as a flat fee or commission-based arrangement; if commission-based, the broker will be compensated by insurance companies rather than receiving direct fees from NDM, with commissions not exceeding those charged other customers for similar services. Offerors must disclose contingent fee arrangements with insurance companies and provide their average commission rates for similar services over the preceding two years. No incumbent vendor or current contractor information is specified in the available documentation. All travel and associated costs are the contractor's responsibility, and NDM will not provide on-site workspace. No preproposal conference or site inspection will be held.