Propane Tank - DPS Bid Cancelled: 02/03/2025 - Addendum No. 1 – CANCELLATION Date Issued: 02/03/2025 Your reference

The Louisiana Office of State Procurement issued an Invitation to Bid (ITB #3000024003) for the Department of Public Safety (DPS) to furnish and install a 1000-gallon above-ground propane tank at FETA Pine Country, located at 214 Dutch Harbor Road in Minden, Louisiana. The project requires a contractor to provide all labor and materials for tank installation on an existing 20' x 40' x 4" concrete pad, including two leg stands made from 6-inch channel iron, 100ft air hose, internal valve, Jomar ball valve, PVC pipes, rotary actuator, pressure regulator, rubber hoses, and various valves and couplings. Mandatory qualifications include a contractor's license in Building Construction, Steel Erection and Installation, or Mechanical for projects over $50,000, with a required 5% bid security for bids at or above that threshold. The bid was originally scheduled to open on January 16, 2025, at 10:00 AM CST, with a mandatory jobsite visit coordinated through Deputy Superintendent Johnny Ogden prior to bid submission. Written inquiries were due by January 2, 2025, with answers provided by January 9, 2025. However, the bid was ultimately cancelled on February 3, 2025, due to no bids being received.

The solicitation did not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Bidders were required to be registered in the LaGov vendor system and submit a completed jobsite verification form or signed letter confirming the site visit. The state procurement office indicated that a new solicitation would be issued in the future to allow vendors another opportunity to compete. Insurance requirements were comprehensive, including Workers Compensation, Commercial General Liability ($1M per occurrence, $2M aggregate), Automobile Liability ($1M), Builder's Risk, and potentially Pollution Liability coverage ($1M). Payment terms included 90% progress payments for contracts over 30 days, with the remaining 10% paid after a 45-day lien period, and the possibility of payment via LaCarte procurement card for purchases under $5,000 or Electronic Funds Transfer (EFT) for larger amounts. While no specific budget range was provided, the requirement for a 5% bid security suggests the project value is at or above $50,000.