Propane patch heater

The Maine Department of Transportation, procuring through the State Division of Purchases, is requesting quotations for four-ton propane patch heaters (RFQ #17D 15021900000000000632), with bids due March 19, 2015 and a Bidders' Conference scheduled for March 4, 2015 at 9:00 AM at MaineDOT Fleet Services in Augusta.

The scope is a standalone asphalt heater transport unit mounted on a frame to fit a single-axle 34,000 GVW dump body, capable of reheating cooled hot mix asphalt or heating cold and reclaimed mix to specified temperatures. Key design elements include bi-fold steel loading doors with insulation, material reclamation capacity for full loads of old pavement, temperature control with two or three-position switches approved (maximum skin temperatures of 300 degrees for hot mix, 100 degrees for cold mix), and maximum height of 82 inches with doors open. The bidders' meeting clarified that the 16-hour timeline for reclaiming a full load would not be strictly enforced due to temperature and material-size variables. Bidders must provide detailed specification compliance checklists, delivery timelines, operator and repair manuals, and a minimum two-hour on-site training session. Service requirements mandate trained technicians and stocked repair parts in Maine with service centers within 75 miles of each MDOT division headquarters (Scarborough, Augusta, Dixfield, Bangor, Caribou).

The State anticipates purchasing approximately four units annually on an as-needed basis. The resulting Master Agreement carries an initial 12-month term with options to renew for two additional one-year increments. Pricing must remain firm for the contract period. Award will be made on a best-value basis considering price, warranty coverage, manufacturer performance data, delivery schedule, and parts availability. The contract establishes liquidated damages of $500 per unit per calendar day for delivery delays beyond the negotiated schedule, with exceptions for acts beyond reasonable control. Delivery is restricted to Monday through Friday, 8 AM to 4 PM, and acceptance occurs only after final inspection by MaineDOT Fleet Services within fifteen days. Bidders must certify suspension and debarment compliance under 49 CFR Part 29 and Executive Orders 12549 and 12689.