Promotional Products
Closed State & local contract opportunity
- Solicitation number
- FY2026-ITB-062
- State
- Texas
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- Point of contact
-
- Kate Lynn Hamilton katelynnhamilton@collin.edu (972) 758-3870
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Collin County Community College District is requesting bids on promotional products under ITB FY2026-ITB-062, with bids due July 28, 2026 at 3:00 p.m., and a questions deadline of July 21, 2026 at 12:00 p.m. The contract will run three years from November 1, 2026 through October 31, 2029 and excludes apparel, which is bid separately.
The scope covers ten line items: lanyards, wristbands, pencils, pouches, pens, backpacks, sport bags, and microfiber cleaning cloths, with estimated total quantities ranging from 300 to 20,000 units per item. Bidders must provide a percentage discount off published pricing on their website and itemize miscellaneous costs including setup fees, screen charges, and plate charges. All pricing must be FOB destination with freight prepaid, include imprinting and shipping, and remain firm throughout the three-year term. The District is tax-exempt and will not pay taxes. Delivery is required to multiple District campuses throughout Collin County.
The District's approximate annual promotional products expenditure in the prior year was $214,382.36. The District reserves the right to award based on the pricing of the top ten items or percentage discount as best value, and may make multi-vendor awards. Quantities provided are for comparison purposes only and do not constitute binding orders.
Evaluation will consider vendor reputation, quality, past performance, and principal place of business or employment impact in Texas, in addition to price. Bidders must provide current insurance certificates within ten days of award and confirm compliance with federal, state, and local requirements including prevailing wage rates, debarment certification, and security provisions. Bids will be publicly opened and read aloud. Board of Trustees approval is required for contract award.
Opportunity text
It is the intent of Collin College to establish a contract for promotional products. The term of the contract shall be for a period of three (3) years beginning November 1, 2026 through October 31, 2029. Please note that this contract will not include apparel items, which are bid under a separate contract.
The District reserves the right to award based on the pricing of our top 10 items or the percentage discount as deemed to be the best value by the District. This may be a multi-vendor award and quantities do not constitute an order. For comparison purposes only.
Files
| File | Type | Posted |
|---|---|---|
| Promotional_Products_(Addendum_#2_Revision).pdf | ||
| Promotional_Products.pdf | ||
| Attachment_A_Speaker_Agreement.pdf |
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