Project management software for faciliti

South Carolina State University (SCSU) is seeking a comprehensive project management software solution for its Office of Facilities through a Request for Quote (RFQ) numbered 5400028720. The procurement targets a sophisticated project management system similar to Procore Management Pro, with specific requirements including compatibility with construction contractors' systems, robust request for information management, advanced reporting and analytics capabilities, document attachment features, project documentation and daily logging functions, scheduling tools, customizable forms, messaging capabilities, and comprehensive project budget and financial management functionalities. The solicitation requires electronic submission of proposals via the South Carolina procurement website, with a strict submission deadline of November 21, 2025, at 11:30:00 AM. Vendors must provide manufacturer's latest literature demonstrating complete product specifications and be registered in the state vendor system. The contract period is anticipated to run from October 1, 2025, to September 30, 2026, with the procurement officer reserving the right to reject proposals that do not meet specified requirements or exceed the budget maximum.

The procurement opportunity includes specific provisions for minority business participation and adheres to state tax regulations. Potential bidders must be registered in the state vendor system and comply with various state requirements. The contract will be awarded to the lowest responsible and responsive bidder, with the procurement officer maintaining discretionary power in proposal evaluation. The university currently operates without an existing project management system, presenting an opportunity for a comprehensive new implementation. The total budget maximum for this procurement is set at $48,500.00, indicating a mid-sized technology investment for the university's facilities management needs. Vendors will be evaluated based on their ability to meet the technical specifications, provide a comprehensive solution, and demonstrate compliance with state procurement guidelines. The procurement process will be conducted transparently, with all award notifications and potential amendments to be posted on www.procurement.sc.gov.