Project #24008 Scattered Sites Water Heater Project

The Housing Authority of Clackamas County (HACC) is soliciting bids for Project #24008, a scattered sites water heater replacement project funded by the U.S. Department of Housing and Urban Development. The procurement involves removing and replacing electric and gas water heaters at multiple locations throughout Clackamas County, with 44 specific water heater locations identified in the bid documents. Deliverables include installing water heaters ranging from 20-80 gallons in various settings such as interior closets, garages, and utility rooms, with Bradford White and Rheem models approved. Contractor qualifications include demonstrated experience with rehabilitation and modernization projects, particularly with housing authorities and public agencies, and three professional references. The bid evaluation will focus on selecting the lowest responsive and responsible bidder, with key submission requirements including a 5% bid bond, performance and payment bonds covering 100% of the contract price, and compliance with prevailing wage regulations. Critical dates include a pre-bid meeting on December 19, 2024, at 8:30 AM in Oregon City, a deadline for written questions by January 7, 2025, at 2:00 PM, and the final bid submission deadline of January 14, 2025, at 2:00 PM.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises, though contractors must be registered in the Oregon Business Registry and cannot be debarred or suspended from federal contracts. The project is subject to federal prevailing wage requirements, with wage rates specified in the addenda ranging from $12.90 to $17.75 per hour depending on the contract award date and applicable executive order. While a specific budget range is not explicitly stated, the bid documents note that HACC has limited funding and will work with the winning contractor to determine how many water heater replacements can be completed within the available budget. The project will maintain a 10% retainage and requires contractors to demonstrate financial stability and technical capability to complete the water heater replacements across multiple sites. The Housing Authority reserves the right to reject any or all bids and waive informalities, providing flexibility in the procurement process. Potential bidders should carefully review the comprehensive bid package, which includes detailed specifications, wage determinations, and installation requirements across the 44 identified locations.