Program supplies for recreation centers

The City of Detroit Office of Contracting and Procurement is requesting quotations for program supplies to serve all municipal recreation centers under a two-year contract, with proposals due October 23, 2026.

Respondents may bid on all or a portion of line items on the attached bid sheet; the City anticipates awarding multiple contracts. Supplies support arts, crafts, afterschool, STEM, and decorative programming for more than 5,000 monthly participants across recreation centers operating up to six days per week and twelve hours daily. Vendors must deliver ordered supplies within thirty days to multiple specified locations with proper labeling, separation, and inventory documentation. Pricing must be all-inclusive of shipping and related expenses, with the City tax-exempt.

Qualified vendors must have a minimum of five years of business experience and five years of direct experience providing program supplies to large municipalities, recreation authorities, or school districts. Vendors must be established program supplies distributors capable of providing supplies on an as-needed basis from their complete catalog and must provide three municipal or school district references.

Prior to City Council approval for award, successful respondents must obtain Treasury Clearance (minimum ten days processing), achieve active System of Awards Management (SAM) registration (ten to fifteen days), submit three years of financial statements, provide a Certificate of Insurance meeting specified limits (workers' compensation at Michigan statutory minimums; employers' liability $500,000 per occurrence; commercial general liability $1,000,000 per occurrence / $2,000,000 aggregate; automobile liability $1,000,000 combined single limit; errors and omissions / cyber liability $1,000,000 per claim / $5,000,000 aggregate), and execute notarized Detroit Consolidated Affidavits including hiring policy compliance, non-discrimination covenants, and political contributions disclosures.

All invoicing occurs through the City's Oracle online procurement system with ACH deposit payment; vendors must enroll prior to contract award. Respondents must complete the Respondent Questionnaire and required forms and affidavits as part of proposal submission.