Program B: Coordinated Entry System (CES) Administrator For Families

The County of Orange, County Executive Office - Office of Care Coordination is issuing a Request for Proposal (RFP) to procure services for a Coordinated Entry System (CES) Administrator for Families, a participant-centered coordination role designed to streamline access to services and housing interventions for families experiencing homelessness or at risk of homelessness across all three Service Planning Areas in Orange County. The primary deliverables and objectives include facilitating a regional coordination approach, implementing evidence-based practices, and supporting participants in achieving stable housing. Respondents must demonstrate a minimum of five consecutive years of experience developing, implementing, and supporting a homeless response system, along with organizational experience managing similar-sized projects for at least one public agency. The proposal evaluation will be conducted on a 700-point scale for written responses addressing background and experience, program design, performance objectives, staffing, quality and effectiveness, and model contract compliance; up to 200 points from interviews if conducted; and 100 points from cost proposals, with the lowest cost proposal receiving full points and others scored proportionally. The deadline for submitting questions is February 25, 2026, at 5:00 p.m., with proposals due electronically through the County's eProcurement Portal by March 4, 2026, at 5:00 p.m.; no site visits or bidders' conferences are scheduled. Submissions must be made exclusively through the County's online bidding system at https://procurement.opengov.com/portal/ocgov, with only electronic proposals accepted.

The RFP does not identify specific set-aside designations or restrictions limiting organizational types, though respondents must meet all standard compliance requirements including non-debarment certification, D-U-N-S number, and UEI number prior to contract award. The annual funding available for Program B is $280,000, with actual costs reimbursed monthly in arrears up to the contract not-to-exceed amount; respondents are required to provide a 25 percent match per fiscal year to enhance the administrator's capacity and resources, and administrative costs cannot exceed 10 percent of the total proposed budget. The initial contract term is two years with options to renew for three additional years contingent upon Board of Supervisors' approval, available funding, contractor performance, and the continued need for services. The County reserves the right to make multiple awards and utilize the resulting contract as a cooperative agreement extended to other governmental entities. No incumbent vendors or existing contractors are identified in the solicitation materials, and no specific technology infrastructure requiring integration is detailed.