Professional Engineering Services - FEMA Public Assistance Hurricane Ida Recovery Projects (Projects 1-3, 5 & 6)

The City expects the selected engineer to act as a professional advisor, not merely to restate existing estimates. The engineer shall independently review the FEMA Project Worksheets, Damage Description and Dimensions, field inspection reports, cost estimates, EHP conditions, insurance conditions, current site conditions, utility conflicts, permitting requirements, and constructability constraints before preparing any design documents, bid specifications, quantity takeoffs, or recommendations to proceed. 5. Scope of Professional Engineering Services The selected engineering firm shall provide the services listed below as authorized by the City. The City may issue a notice to proceed by phase, by project, or by task order. Task 1 - Project Document Review and Kickoff Review FEMA Project Worksheets, DDDs, approved scopes, EHP conditions, insurance conditions, cost estimates, field inspection reports, and available City records. Conduct kickoff meeting with City representatives, including Purchasing/QPA, Administration, OEM, DPW/Water/Sewer, Engineering, and grant compliance personnel as applicable. Prepare a project-by-project scope reconciliation memo identifying FEMA-approved scope, current field conditions, known discrepancies, missing documentation, and recommended next steps. Task 2 - Field Verification and Engineering Assessment Perform site visits and field measurements sufficient to verify location, limits of disturbance, quantities, access, staging, drainage, utility conflicts, traffic impacts, and public safety concerns. Document current conditions with photographs, notes, and sketches suitable for City records and FEMA support. Identify whether current field conditions remain within the approved FEMA scope or may require a scope version, amendment, improved project review, alternate procedure, or additional State/FEMA coordination. Task 3 - Regulatory and Permitting Review Identify all anticipated Federal, State, County, local, and utility permits/approvals, including NJDEP, soil erosion/sediment control, flood hazard, wetlands/waterway, dam safety, road opening, traffic control, utility markout, and railroad/NJ Transit coordination where applicable. Prepare or assist with permit applications as authorized by the City. Track permit conditions that must be incorporated into construction bid documents. Task 4 - Design Documents and Technical Specifications Prepare design plans, technical specifications, details, quantity takeoffs, and engineers opinion of probable construction cost for City review.