Professional Election Services

The Connecticut Teachers' Retirement Board (CTRB) has issued a Request for Proposal (RFP) seeking professional election services to administer an election for two open retiree seats on its board. The solicitation requires a single, qualified vendor to manage a comprehensive election process involving both electronic and paper ballots for approximately 93,000 total members (55,000 active and 38,000 retired) located nationally. The primary objectives include developing and executing a complete election management system that can effectively capture and process votes from a large, geographically dispersed membership base. The RFP was released on October 14, 2022, with a firm submission deadline of November 1, 2022, at 11:45:00 PM EDT. Vendors interested in the opportunity are required to demonstrate comprehensive election administration capabilities, including ballot design, distribution, collection, and tabulation. Charlene Hill from the CTRB serves as the primary contact, and she can be reached at 959-867-6333 or charlene.hill@ct.gov for any questions regarding the solicitation.

The RFP does not specify any set-aside designations, disadvantaged enterprise preferences, or restrictions on the types of organizations that can respond. No incumbent vendor information is provided, and there are no details about existing infrastructure or technology requirements for integration. The solicitation has been designated as having no line items, and no estimated total contract value is disclosed. Payment terms remain unspecified, and delivery terms are listed as "Not Applicable." The RFP includes two supporting documents: the main RFP document and an addendum containing responses to bidder questions. While the financial details are minimal, the scope suggests a comprehensive election management service that will require sophisticated technological and logistical capabilities to manage a large-scale, nationwide voting process for a public retirement board.