Professional Design Services for Solid Waste Office Renovation

Shawnee County Solid Waste Department is requesting proposals for professional design services to renovate approximately 4,000 square feet of office space at the North Annex in Topeka, Kansas, with proposals due September 16, 2026 at 2:00 p.m. CDT. A mandatory pre-bid meeting and on-site inspection is required for proposal eligibility on September 9, 2026 at 10:00 a.m. at the North Annex Lobby, 1515 NW Saline Street, Topeka.

The scope includes two phases of renovation design: Phase One transforms an existing large open room and adjacent areas into new supervisor and management offices with supporting spaces, requiring removal of existing walls, construction of four new offices along the west side, two management offices, a kitchenette, and potential restroom modifications, along with modifications to fire sprinkler, HVAC, electrical, data, and fire alarm systems. Phase Two redesigns the existing supervisor office area for administrative and customer-service functions, including wall removal, new door openings, dedicated storage, and a customer-service cashier window with supporting building-system modifications. The selected firm will serve as lead design consultant responsible for architectural design and coordination of all required engineering disciplines to deliver complete, bid-ready construction documents. Construction services are excluded and will be publicly bid separately. Design deliverables span four phases: Schematic Design, Design Development, Construction Documents, and Bidding Support.

The total project budget is $750,000. Shawnee County Solid Waste is 100% user fee funded with no tax dollars utilized. Proposals must include title page, signed letter of introduction, company profile with relevant experience, project team qualifications including sub-consultants, design approach and conceptual vision, proposed design schedule by phase, fee proposal by design phase, and minimum three references from similar completed projects. Evaluation criteria are relevant experience with similar design projects, quality and creativity of design approach, demonstrated understanding of project goals, project team qualifications, fee proposal, and reference quality. Required insurance includes Worker's Compensation at statutory limits, General Liability of $500,000 or more per occurrence, and Property Damage of $100,000 or more, with proof required prior to contract execution. Payment is via ACH transfer or credit card within net 30 days of invoicing.