Products and supplies, cleaning and maintenance

The Palm Beach County Board of County Commissioners' Purchasing Department issued Request for Quotation (RFQ) 900458-SM on May 20, 2019, soliciting firm, fixed pricing for cleaning and maintenance products and supplies under a term contract. The procurement encompasses 23 distinct line items including adhesive removers, brooms, hand soaps, degreasers, cleansers, graffiti removers, delimers, oven cleaners, multi-purpose cleaners, drain cleaners, tile and grout cleaners, glass cleaners, bleach cleansers, odor neutralizers, dishwashing liquids, machine detergents, soap dispensers, floor finishes, floor strippers, roach baits, cellulose sponges, and laundry detergents, with estimated 12-month quantities ranging from 14 packs of roach bait stations to 66,975 ounces of machine dishwashing detergent. Quoters must submit responses by June 11, 2019, at 4:00 p.m. local time via fax or email to the Purchasing Department using the County's standard response form, with pricing submitted on a unit basis; vendors may offer either specified manufacturer brands or equal products with supporting documentation. Delivery must occur within 10 business days of receipt of a term contract delivery order between 8:30 a.m. and 3:30 p.m., Monday through Friday, with the F.O.B. point designated as destination at the Palm Beach County Purchasing Warehouse in West Palm Beach, Florida. The successful quoter will be awarded a contract for an initial 12-month term with options to renew for four additional 12-month periods, contingent upon mutual written agreement and appropriation of funds. Awards will be made on an item-by-item basis to the lowest responsive and responsible quoter, though the County reserves the right to reject quotes resulting in awards less than $1,000 or creating multiple small fragments to avoid administrative burden. Required qualifications include vendor registration in the County's Vendor Self Service system prior to contract award, current business licenses and certifications, and compliance with all federal, state, and local laws.

Vendors must comply with Palm Beach County's Commercial Non-Discrimination Policy, Equal Business Opportunity Program requirements, and the Criminal History Records Check Ordinance. The Local Preference Ordinance provides a 5% preference available to local and Glades businesses, and vendors must provide proper documentation for Small/Minority/Women-Owned Business Enterprise (S/M/WBE) participation if applicable. Payment will be rendered upon the County's acceptance of delivered goods, with invoices submitted to the Palm Beach County Finance Department and must include the purchase order number; the County is exempt from federal and state taxes. No incumbent vendors or specific budget ranges are identified in the solicitation documents. Interested vendors should note that all subcontractors must also be registered in the Vendor Self Service system prior to contract award, and quoters must ensure compliance with all contractual and regulatory requirements outlined in the RFQ.