Production of Voters' Pamphlets for Washington County

Washington County, Oregon is seeking a contractor for the Production of Voters' Pamphlets through Invitation to Bid #2020.084P, which was released on October 15, 2020, with a response deadline of November 5, 2020, at 2:00 pm. The procurement involves printing three types of voter pamphlets for various elections, including statewide primary and general elections in even-numbered years and local elections. Deliverables include producing pamphlets in multiple formats such as tri-fold pamphlets and book-style insertions, with quantities ranging from 100,000 to 400,000 copies. The contractor must complete each pamphlet production within 5-20 days (average 16 days) of receiving materials, provide both physical and electronic versions, and adhere to specific packaging and bundling instructions. Evaluation criteria will focus on identifying the lowest responsible responder, considering factors like previous project experience, performance record, financial capability, and integrity. All work must be performed within Oregon in compliance with ORS 282.210 Public Printing requirements, and contractors must provide comprehensive unit costs covering labor, materials, overhead, and delivery.

The contract does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. The anticipated contract term is five years, with an estimated total project expense of $280,000. Contractors must demonstrate the ability to print on newsprint with specific size specifications (7.5" x 10.75"), handle page counts between 8-60 pages, and potentially create standalone publications or insertions into the Secretary of State's voter pamphlet. The county encourages the use of recycled and sustainable products and requires contractors to comply with all federal, state, and local laws. Bidders must obtain necessary permits and licenses, and be prepared to resolve any printing errors at their own expense. The procurement allows for potential special or unscheduled elections beyond the four regularly scheduled elections per year, with pricing to be comprehensive and inclusive of all associated costs.