Prodistics-Maintenance Contract for IHEIS

The State of Illinois is soliciting a maintenance contract for IHEIS (Illinois Higher Education Information System) as a small purchase with sole condition sources, with proposals due June 3, 2026. This is a sole-source procurement, which constrains competition to a single vendor or pre-qualified source.

The scope is maintenance services for IHEIS. The source does not specify contract value, term, or place of performance.

Vendors must satisfy 34 distinct certification requirements as a condition of award and maintain compliance throughout the contract term. These certifications address educational loan default status, pension early retirement incentives, legal entity status, criminal convictions related to bribery and felonies, Sarbanes-Oxley and securities law violations, environmental violations, bid rigging, delinquent debt to the State, Illinois Use Tax collection and remittance obligations, drug-free workplace compliance, equal employment opportunity and non-discrimination requirements, prohibitions on international boycotts and forced labor, lobbying restrictions, cybersecurity compliance, information technology accessibility standards, political contribution limitations, and employment vacancy posting requirements through IllinoisJobLink.com. For contracts exceeding one year, vendors must recertify by January 1 of each fiscal year, disclosing any changes affecting eligibility status. All certifications apply to subcontractors used in contract performance. Failure to maintain compliance or submission of false information subjects vendors to contract voidance, suspension, debarment, denial of payment, civil fines, and criminal penalties under the Illinois False Claims Act.

The State of Illinois Chief Procurement Office for General Services has issued standard terms and conditions (Version 23.2) governing payment, insurance requirements, compliance obligations, termination conditions, and dispute resolution.