Process Servors for KLEC and DOCJT

The Commonwealth of Kentucky, Department of Criminal Justice Training, is issuing Request for Quotation (RFQ) 525 2200000232 to procure process server services for the Office of Kentucky Law Enforcement Council Support (OKLECS) and the Department of Criminal Justice Training (DOCJT). The procurement seeks vendors to provide process of service to individuals designated by both agencies, with each service including three attempts to serve individuals across Kentucky, Tennessee, Ohio, and Indiana. Vendors must submit written bids with a signed and notarized affidavit and demonstrate credentials to serve individuals in Kentucky and the specified states. Pricing is the sole evaluation criterion, with a maximum of 1,000 points awarded to the lowest-priced responsive and responsible bidder, with subsequent bids scored proportionally. Vendors must provide a service cost per individual for the total of three attempts and may offer prompt payment discounts. The contract period runs from September 26, 2022 through June 30, 2023, with an option to extend for one additional one-year period. Responses were due by 3:00 PM EST on September 9, 2022, with the solicitation having been issued on August 26, 2022.

Kentucky resident bidders are eligible for reciprocal preference as defined under KRS 45A.490-494, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies for individuals with severe disabilities receive additional preferences. Vendors are responsible for all necessary supplies and must provide change of address information and affidavits of service upon completion. Payment will be made within thirty working days of receipt of an approved invoice submitted on or before the 10th of the month following service delivery. The total cost of services shall not exceed $20,000 per fiscal year. No incumbent vendors or existing infrastructure integration requirements were identified in the solicitation documents.