Procedures/Manual Develop Services to Support NEPA Assign Application

The South Dakota Department of Transportation (SDDOT) intends to assume full responsibility for compliance with NEPA and all other Federal environmental laws pertaining to the review or approval of the transportation program in South Dakota, including FHWA's environmental regulations and policies; and will be legally responsible and liable for the environmental decisions made on transportation projects. The CONSULTANT will be required to prepare, facilitate, participate, and document meetings between FHWA and the SDDOT. Numerous and substantial meetings are anticipated at a minimum of once per month for a minimum of 18 months, on average three-hours in length and with the necessary advance preparation. As a result of the meetings, and under direction of the SDDOT, develop responses to FHWA's comments and inquiries regarding NEPA Assignment; and as applicable, investigate unresolved issues resulting from FHWA's comments and inquires.
The South Dakota Department of Transportation (SDDOT) requests a Letter of Intent from firms interested in providing proposals for NEPA Assignment services. The letter of Intent must include the information described in Letter of Intent, Section 1.3, and Scope of Services, Section 3.1, identifying key personnel who would be included in a formal proposal, a description of the experience with NEPA Assignment directly with the Federal Highway Administration, and a description of projects demonstrating experience working with a State DOT and FHWA concerning NEPA Assignment.
SDDOT will select up to three (3) firms, based on the Letter of Intent. The Letter of Intent will be evaluated according to the Proposal Evaluation and Award criteria, as described in section 6.1 below. Firms who have submitted a Letter of Intent will be notified that they were/were not selected to provide a full Request for Proposal according to the Schedule of Activities identified in Section 1.4 below.
SDDOT will request up to three selected firms to provide a full proposal as described by this RFP #26RFP19846. The Scope of Services, Section 3.2 is specific to the proposal, and includes review of existing SDDOT environmental processes and procedures, manuals, developing and writing revised policy to support the NEPA Assignment process through the Federal Highway Administration (FHWA) for federal-aid highway projects according to 23 USC 327. Scope of services will include development of Quality Assurance/Quality Control process and documents and training program to satisfy requirements of 23 USC 327.
SDDOT intends to award a contract to a firm selected to provide a proposal based on the criteria identified in Section 6.0 Proposal Evaluation and Award Process and according to the schedule identified in The Schedule of Activities Section 1.4.
Offerors may email inquiries concerning this RFP to obtain clarification of requirements. No inquiries will be accepted after the date and time indicated in the Schedule of Activities. Inquiries must be emailed to Chad Babcock at chad.babcock@state.sd.us with the subject line "RFP #26RFP19846".
The State will respond to offeror's inquiries (if required) via e-mail. In addition, all inquiries and the State's response will be posted on the state's e-procurement system. Offerors may not rely on any other statements, either of a written or oral nature, that alter any specification or other term or condition of this RFP. Offerors will be notified in the same manner as indicated above regarding any modifications to this RFP.