Privacy-extra

The City of Philadelphia Free Library is soliciting bids on a micro purchase for privacy-related items or services (Bid #B2728116) with quotes due October 4, 2026. The City reserves the right to award the contract as a whole or by line item, whichever best serves its interests, to the lowest responsive and responsible bidder.

Vendors must quote all items to be eligible for award. Submission is electronic through PHLContracts with a duly executed Consent and Authorization Agreement required prior to bid closing. Delivery is FOB Destination to Parkway Central, 1901 Vine Street, Philadelphia, PA 19103, with all shipping and freight charges included in quoted prices. Stephanie Allen is the point of contact.

The contract is capped at $45,000 (adjusted annually by CPI-U from January 1, 2020) with a maximum term of 365 days commencing on the Effective Date shown in PHLContracts. All quoted prices remain firm for 60 days from submission. The City is exempt from federal excise, transportation, and Pennsylvania Sales and Use Tax; all prices must be net and exclusive of taxes.

Sellers must maintain Workers' Compensation insurance at statutory limits, General Liability insurance of $500,000 per occurrence, and Automobile Liability insurance of $300,000 per occurrence, naming the City as an additional insured. Sellers and their parent and subsidiary companies must not be indebted to Philadelphia for delinquent taxes, liens, judgments, or fees without a written payment agreement. Registration with the City's Department of Revenue and compliance with Philadelphia's Business Income and Receipts Tax, Net Profits Tax, and City Wage Tax are mandatory.

The City offers an optional LGBTQ Applicant Opportunity Data Form for voluntary diversity data collection; submission does not affect bid eligibility. Alternative products of equal quality are permitted with complete brand, model, and supporting documentation, subject to City approval. Vendors must not commence delivery or services until official department notification.