Printing Term Contract, SPR18, BMV 1728 License Plate Envelopes & BMV 1729 IRP Plate Envelopeselope

The State of Ohio Department of Administrative Services, General Services Division, State Printing & Mail Services is seeking a contractor for a Printing Term Contract (Category 18) to supply printed self-seal envelopes for the Ohio Department of Public Safety. The procurement involves providing approximately 520,000 BMV 1728 Booklet License Plate Envelopes and 80,000 BMV 1729 IRP Booklet Plate Envelopes over a two-year contract period from July 1, 2025, through June 30, 2027, with potential two one-year extensions. Specific envelope requirements include precise USPO Service Regulations specifications for size (13 1/8" x 7 1/8"), 32# White Kraft stock, specific flap design, and printing requirements. Bidders must submit unit prices for the two envelope types, with the state evaluating bids by multiplying estimated usage by unit price. Delivery requirements mandate 20 working days for orders up to 150,000 envelopes and 25 working days for larger quantities, with rush orders requiring a five-day turnaround. The solicitation requires digital proofing and approval before production, and deliveries will be made to OPI Lebanon in Lebanon, OH. Bids are due by April 17, 2025, and can only be submitted online through the OhioBuys procurement portal.

The contract does not explicitly mention set-aside designations or restrictions for specific types of organizations. The contractor must maintain a shelf stock of 30,000 BMV 1728 and 10,000 BMV 1729 envelopes for expedited orders and complete an Affirmation and Disclosure Form confirming compliance with executive orders regarding offshore services and data location. Failure to perform services within the United States could result in contract termination. While the exact award value is not specified, the procurement involves a substantial volume of envelopes over a two-year period with potential extension. The solicitation suggests a competitive bidding process where vendors will be evaluated based on their ability to meet precise technical specifications, delivery timelines, and pricing structure. Interested vendors must carefully review the detailed requirements in the Invitation to Bid (ITB) document and ensure they can meet all specified criteria for envelope production, delivery, and compliance.