SRC0000029558.pdf

STATE OF OHIO

Department of Administrative Services

General Services Division State Printing & Mail Services

INVITATION TO BID FOR: Printing Term Contract, Category 18, BMV 1728, Booklet License Plate Envelopes and BMV 1729 IRP Booklet Plate Envelopes

BID NUMBER: SRC0000029558

BID NOTICE DATE: April 3, 2025

OPENING DATE: April 17, 2025 (BIDS CAN ONLY BE SUBMITTED ONLINE, VISIT https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR

INSTRUCTIONS).

INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/1/2024, are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf

Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to State Printing & Mail Services at e-mail:

tim.riley@das.ohio.gov.

TERM OF CONTRACT: July 1, 2025 through June 30, 2027.

SPECIFICATIONS AND PRICING (Previous job

1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide the BMV 1728 Booklet License Plate Envelopes and BMV 1729 IRP Plate Envelopes for use by the Ohio Department of Public Safety.

2. SCOPE OF CONTRACT: Printing under Category 18, includes The Department of Public Safety’s two years requirements of approximately 520,000 Printed Self-Seal Envelopes for BMV 1728 and 80,000 Printed Self-Seal Envelopes for BMV 1729. The envelopes will be ordered approximately two (2) times per year in quantities of 30,000 envelopes and up. The awarded vendor shall maintain 30,000 envelopes for BMV 1728 and 10,000 envelopes for BMV 1729 as inventory shelf stock for expediting rush orders for delivery within five (5) working days. Shelf stock shall be rotated and shipped for every order to keep envelopes current and undamaged. In the event of text revisions and/or discontinued by The Department of Public Safety, the agency will buy out the current inventory shelf stock listed above. Digital proofs shall be emailed to PrintRequest@dps.ohio.gov . The printer shall not print without receipt of signed approval to proceed. There shall be no charge for the first requested proof. For second and subsequent proofs, see artwork pricing. Bidders are advised to carefully read all sections of this ITB.

3. SPECIFICATION: BMV 1728 Booklet License Plate and BMV 1729 IRP Booklet Plate printed envelope. The envelopes shall meet all USPO Service Regulations for SM Parcels Expedited.

Size: Shall be 13 1/8” x 7 1/8”

Envelope Stock: Shall be 32# White Kraft.

Flap Size: Shall be 1 15/16” with rounded and angled edges.

Flap Location: Shall be located at top of envelope on the 13 1/8” edge.

Flap Gum: Shall be full self-seal latex and evenly applied. Gum shall not discolor, crystallize or warp the envelope.

Ink: Shall be black.

Printing: Shall be Flexographic one side, no bleeds and no graphics.

Typesetting: Artwork shall be provided.

Packaging: Envelopes shall be carton packed in 500’s with flaps in the open flap position. Each carton pack shall be labeled with title and quantity on the outside of carton. Title on label shall read as follows: BMV 1728 Envelope; Booklet License Plate, ODPS job number and quantity in carton or BMV 1729 IRP Booklet Plate Envelope ODPS job number and quantity in carton.

https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C%203-1-24.pdf mailto:PrintRequest@dps.ohio.gov

4. PALLET SPECIFICATIONS: The cartons shall be securely fastened to pallets by using shrink-wrap or strong film. The loaded cartons shall not extend beyond the perimeter of the pallet. The maximum loaded pallet height shall not exceed 56 inches as measured from the bottom of the pallet. The maximum pallet load shall not exceed a maximum weight of 3,300 pounds.

5. DELIVERY SCHEDULES: Delivery under this contract shall be made within twenty (20) working days after receipt of the order for quantities up to 150,000. Quantities over 150,000 shall be made within twenty-five (25) working days. All expedited “rush” orders shall deliver within five (5) working days. Artwork files shall be provided for each order. Each order shall be proofed.

Production shall not proceed without a signed proof. All deliveries shall be to OPI Lebanon, 3791 State Route 63, Lebanon, OH 45036, Attn: Nathan Martin. Deliveries will be accepted between the hours of 7:30 AM and 1:30 PM Monday thru Friday, excluding holidays.

The contractor shall be responsible for proofing each order. Proofs may be held by the state for three (3) working days. If printer's errors on proofs are serious enough to require revised proofs, the additional proof(s) may be held by the state for three (3) working days, but no additional time will be allowed in the schedule for making and checking such revised proofs. DAS, State Printing may, if requested by the contractor, extend the delivery schedule under this contract for any order requiring an exceptional amount of artwork.

6. SCHEDULE OF PRICES: The following evaluation units of production are estimations to produce two year's requirements with two

(2) one-year extensions under this contract. These units do not constitute, nor are they to be construed as a guarantee of the volume of work which may be ordered for a like period of time. Bidders shall not insert a unit cost more than three (3) digits after the decimal point. Digit(s) beyond three (3), after the decimal point, shall be dropped by DAS, State Printing and not used in evaluation and any subsequent award. EVALUATION: To determine the low lot total price of the ITB, the state will multiply the estimated usage of each item by its corresponding unit price and add these totals together. Failure to bid all items will disqualify your bid.

Price shall include printing, trimming, paper stock, ink, packaging, envelope dies, storage and all other items needed to complete production, packaging and labeling, shipping and delivery.

ITEM # DESCRIPTION ESTIMATED UNIT/ PRICE

USAGE PER EACH

ITEM 1 BMV 1728 Booklet License Plate Envelope 520,000 $_______________

ITEM 2 BMV 1729 IRP Booklet Plate Envelope 80,000 $_______________

7. INVOICE: DAS STATE PRINTING, ATTN.: INVOICE PROCESSING, 2080 INTEGRITY DRIVE, COLUMBUS, OH 43209. ALL

INVOICES SHALL REFERENCE: JOB NUMBER POXXXXXXX WITH A SIGNED DELIVERY RECEIPT.

8. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE EMAIL.

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AFFIRMATION AND DISCLOSURE FORM

Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding the prohibitions of performance of offshore services, locating State data offshore in any way, or purchasing from Russian institutions or companies.

The Contractor shall provide the name(s) and location(s) where all services under this Contract will be performed and where State data will be located in the spaces provided below or by attachment. If the Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.

Contractor Name: Contract Number:

1. Principal business location of Contractor:

(Address) (City, State, Zip)

Name(s)/Principal business location(s) of subcontractor(s):

(Name) (Address, City, State, Zip)

2. Location(s) where services will be performed by Contractor:

Name(s)/Location(s) where services will be performed by subcontractor(s):

3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Name(s)/Location(s) where any State data associated with any of the services any subcontractor is providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:

Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift in location of its services. The State has the right to terminate the contract if any services are performed or State data is located outside of the United States unless a duly signed waiver from the State has been attained.

On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form and have read and understand that this form is a part of any contract that Contractor may enter into with the State and is incorporated therein.

By:

Authorized Contractor Signature

Print Name:

Title:

Date: