Printing: Teachers Retirement Assoc Newsletter

The State of Minnesota, Department of Administration, is requesting proposals for printing and delivery of the Teachers Retirement Association (TRA) Newsletter on an as-needed basis under Contract Release P-946, with responses due July 21, 2026 at 3:00 p.m. through the SWIFT Supplier Portal. Targeted group, economically disadvantaged, and veteran-owned businesses certified by the State receive preference points equal to 12 percent of total available points; DEED/DHS eligible providers receive 6 percent preference points.

The scope covers printing of up to four newsletter editions annually (Fall, Winter, and Summer distribution windows) on 17" x 11" paper folded to USPS self-mailer specifications, four printed pages per edition, using 70 LB White Sustana Opaque Offset with 30 percent post-consumer recycled fiber or approved equal, with CMYK color process printing. The contractor must maintain at least three years of experience in similar printing work, possess in-house Windows PC or MacOS compatible systems with Adobe Creative Cloud (InDesign) software, and provide a single point of contact for all communications. Delivery must be completed within six calendar days of receiving an approved proof, with newsletters delivered to Central Mail at 395 John Ireland Boulevard, G60, Saint Paul, Minnesota 55155.

The estimated contract value is $25,000 to $40,000 annually, representing neither a minimum nor maximum obligation. The contract term runs September 1, 2026 through August 31, 2027, with optional extensions up to an additional four years in increments determined by the State. Evaluation occurs in three phases: Phase 1 assesses responsiveness and pass/fail requirements; Phase 2 scores acceptance of State terms and conditions (100 points) and cost detail (900 points) for 1,000 base points plus up to 120 preference points; Phase 3 selects based on best value. Questions are due July 14, 2026 to Robb Mimbach at Robb.Mimbach@State.mn.us. The State anticipates completing evaluation and selection by August 31, 2026. Insurance requirements include Commercial General Liability, Commercial Automobile Liability, Workers' Compensation, and Professional Liability/Errors and Omissions, each at $2,000,000. Payment follows Minnesota Statutes 16A.124, with invoices paid within 30 days on an FOB Destination, prepaid basis with freight included.