Printing Services

The City of Wichita, Kansas is seeking proposals under RFP 260265 for offsite printing and forms management services for various city departments and divisions, with questions due November 4, 2026 at 5:00 p.m. and proposals due November 20, 2026 at 10:00 a.m. Proposals are submitted electronically through the City's Procurement Portal. Small & Emerging Business Enterprise (S/EBE) program participation is a scored criterion worth 10 percent, not a stated set-aside.

Scope covers black-and-white and color copying and printing, binding, form printing, graphic design layout for individual jobs, mailing services, and delivery of completed materials to departments. Based on three years of historical data, the City estimates approximately 813 jobs, 909,818 black-and-white copies, and 298,289 color copies annually, plus departmental projects of roughly 75,000 impressions per year, such as budget books and CAFRs. Offerors must show a minimum of three years' experience providing similar services and meet all municipal government registration requirements. The contractor must provide local Wichita-area service representatives accessible without long-distance charges and data file interfaces compatible with the City's accounting system. Pricing is required for standard turnaround and expedited delivery, and emergency same-day delivery costs must be indicated.

Required insurance includes commercial general liability at $1 million per occurrence and $2 million annual aggregate, comprehensive automobile liability, statutory workers' compensation, and employers liability. The City is self-insured and does not accept binding arbitration. The contract term is one year with four one-year renewal options available by mutual agreement. The City may terminate on 30 days' written notice if adequate funds become unavailable or for contractor failure to perform.

Evaluation criteria are ability to meet proposal terms and conditions (10 percent), project understanding and presentation (30 percent), technical qualifications and resources (30 percent), references and past performance (10 percent), and cost (10 percent). Answers to questions will issue by addendum on November 10, 2026. Evaluation runs December 2026 through January 2027, with award notification tentatively scheduled for February 2027.