Printing Services

Stony Brook University Hospital is seeking printing services for six Xerox printer machines through a competitive quotation process. The procurement opportunity, designated as Q25-041, is specifically for monthly base printing services encompassing both black and white and color print capabilities. Interested vendors must submit their quotes by October 14, 2025, at 11:00 AM, with bid opening to occur at the Stony Brook Hospital Purchasing Offices. The contract term is set for three years and will cover all New York State counties, with the primary location being Stony Brook University Hospital at 101 Nicolls Rd, Stony Brook, NY 11794. Vendors must provide detailed unit pricing without taxes and are encouraged to indicate any applicable educational discounts. The procurement is subject to NYS Finance Law 139 j&k (Lobbying Law), which restricts vendor communication to only the designated contact, Theresa Leppla. Potential vendors must be prepared to complete and submit various compliance documents, including Vendor Responsibility forms, NYS Tax Law Section 5-a documentation, and current NYS Workman's Compensation and Disability Forms.

The procurement opportunity is exclusively limited to New York State business certified under Article 15-A of the New York State Executive Law. While the solicitation includes no specific set-aside designations for minority, women-owned, or service-disabled veteran-owned businesses, the sub-contracting goals for these categories are set at 0%. The procurement does not list any incumbent vendors or previous contract holders. Vendors must be prepared for potential electronic payment methods and understand that failure to respond may result in removal from future quotation solicitations. The pricing mechanism appears to be lot-based, with freight terms specified as vendor-borne for standard orders and SUMC-borne for emergency orders. The solicitation includes a tax-exempt status (Tax Exempt # 14740026K) and provides comprehensive submission requirements. While no specific award value or budget range is explicitly stated, vendors are expected to provide competitive pricing for the printing services across a three-year contract period.