QUOTE16.xls
XLS spreadsheet 125 KB Posted
- Attached to
- Printing Services
- Solicitation number
- 2126845
- Issued by
- Suffolk County, Swan Lake CDP, New York
About this file
This document is a Request for Quotation (RFQ) issued by Stony Brook University Medical Center (SUNY) for printing services. The RFQ (Q25-041) is due on 10/14/25, soliciting quotes for monthly base printing services, including both black and white and color prints. The contract appears to be for an as-needed basis, with quantities estimated and pricing to be determined by vendor responses. The solicitation encourages electronic payment and provides specific instructions for quote submission.
The RFQ includes multiple provisions regarding pricing, tax exemption (Tax Exempt # 14740026K), and contract termination rights. Vendors are required to provide unit pricing, with no taxes included, and are invited to indicate any applicable educational discounts. The document outlines comprehensive submission requirements, including the need to return signed quotation documents, complete specific forms, and adhere to New York State contract regulations. Vendors are also advised that failure to respond may result in removal from future quotation solicitations. The pricing mechanism appears to be based on a grand total or lot basis, with freight terms specified as vendor-borne for standard orders and SUMC-borne for emergency orders.
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Text version
Quote Shell R 0409
| REQUEST FOR QUOTATION | |||||||||||
| Company: | |||||||||||
| Address: | |||||||||||
| Email: | Inquiry: | Q25-041 | Due Date: | 10/14/25 | |||||||
| ATTN: | |||||||||||
| Fax #: | Phone #: | Requested By: | JENNY LUCES | ||||||||
| INSTRUCTIONS: | Prepared By: | Date: | 09/19/25 | ||||||||
| Please quote your best price. To insure consideration, be sure to comply with the following: | |||||||||||
| 1. The Stony Brook Medical Center inquiry number noted above must appear on all quotations and correspondence. | |||||||||||
| 2. A copy of bidder’s standard terms and conditions will not be considered relevant to this quote and should not be included. | |||||||||||
| 3. Your response may be faxed to the number above, but an original form with signatures must be received prior to an award of an order. | |||||||||||
| 4. All Price List/Discs must be labeled with Stony Brook University Hospital name on each page. | |||||||||||
| 5. A separate price must be given for each item. All prices and conditions must be shown. Additional items not shown on this quote will not be allowed. | |||||||||||
| (except in the case of a substitution, where an item should be added as an additional line item & should reference in the description the item it replaces. | |||||||||||
| Please utilize the line item rows in blue for any substitutions. You may insert additional lines between these highlighted rows if more lines are needed.) | |||||||||||
| 6. Prices must not include any taxes. Stony Brook University Medical Center's Tax Exempt # is: 14740026K. | |||||||||||
| 7. Electronic Payment Information - Stony Brook University Medical Center encourages all of its vendors to utilize this option for payment. | |||||||||||
| This option improves payment time on an invoice by an average of five (5) days. This link is to the OSC electronic payment guide providing information for | |||||||||||
| vendors to utilize an electronic payment option instead of receiving checks for payment of invoices. http://www.osc.state.ny.us/epay/epayguide.pdf | |||||||||||
| 8. Contract Termination: SUNY shall have the right to terminate this contact early for: (i) unavailability of funds; (ii) cause; (iii) convenience; | |||||||||||
| (iv) in the event the State Finance Law sections 139-j and 139-k certifications are found to be intentionally false or intentionally | |||||||||||
| incomplete or (v) if applicable, the Department of Taxation and Finance Contractor Certification form, ST-220-CA, statements are found | |||||||||||
| to be intentionally false or intentionally incomplete. | |||||||||||
| 9. By virtue of the signature on the bottom of this quote, you indicate full knowledge and acceptance of all provisions of the attached: | |||||||||||
| a. The stated specifications (As Listed) | b. Terms and Conditions (See Above) | ||||||||||
| c. Exhibit “A” SUNY Standard Contract Clauses | d. Public Officers Law Form XIII* | ||||||||||
| e. Public Officers Law | f. Exhibit "F" False Claims Information | ||||||||||
| g. Exhibit "L" (Lobby Form)* | h. Exhibit “A-1” SUNY Affirmative Action Clauses | ||||||||||
| i. Exhibit H (Finance Law 139-I) | j. EO16 Certification | ||||||||||
| k. Exhibit E (EO177) | |||||||||||
| l. NYS Workers Compensation and Disability Forms (to be provided by vendor)* | |||||||||||
| (Please see the website for insurance forms - http://www.wcb.ny.gov) | |||||||||||
| *TO BE SUBMITTED WITH SIGNED QUOTATION | |||||||||||
| 10. If you will not be submitting a quote for this request, please complete the bottom section of the quote, check 'NO QUOTE' & return this | |||||||||||
| request to the above address. | |||||||||||
| (Failure to respond to this request for quotation may result in the removal of your name from future quotation solicitations.) | |||||||||||
| Referenced Manufacturer: | |||||||||||
| Contract Period: | to | Price Protection Through: | to | ||||||||
| Delivery Info - | FOB: | DESTINATION | Shipping: | VENDOR BEARS FREIGHT, SBUMC BEARS | Frequency: | TO BE CALLED FOR AS NEEDED | |||||
| Award shall be made by: | GRAND TOTAL OR LOT FREIGHT ON EMERGENCY ORDERS | ||||||||||
| Quantities are estimated only. Please provide an estimated delivery date upon receipt of order and the mode of delivery below. (Ground, 2-Day, etc.) | |||||||||||
| Item # | Hospital Inventory # | Manfacturer or Vendor Catalog # | Item Description | Quantity | Unit of Issue (UOM) | Unit Price | Amount | Delivery Date / Method | |||
| 1 | Monthly base | 6 | |||||||||
| 2 | Black & White prints | 6 | |||||||||
| 3 | Color Prints | 6 | |||||||||
| 4 | |||||||||||
| 5 | |||||||||||
| 6 | |||||||||||
| 7 | |||||||||||
| 8 | |||||||||||
| 9 | |||||||||||
| 22 | |||||||||||
| 23 | |||||||||||
| Grand Total: | $0.00 | ||||||||||
| 1. Are the prices quoted above equal to or lower than those quoted to other corporations, institutions, or governmental agencies on similar items, terms, conditions | |||||||||||
| and quantities? | Yes: | No: | If no, please explain: | ||||||||
| 2. Please indicate any educational discount applicable to this purchase. (See Exhibit A) | Yes: | No: | %: | ||||||||
| 3. Please indicate if prices quoted are on the New York State Contract: | Yes, NYS name & contract #: | No: | |||||||||
| Company: | Federal Tax ID #: | ||||||||||
| Rep Name: | Title: | ||||||||||
| E-mail Address: | Phone #: | Fax #: | |||||||||
| If favored with an order, we agree to furnish the items enumerated herein at the price and under the conditions indicated. | |||||||||||
| Signature: | Date: | NO QUOTE | |||||||||
| MS excel version of quote shell created 03/09 by CMJS |
&L&"Arial,Regular"&8QUOTE SHELL (R 10/13 JNG)&C&"Arial,Regular"&9Page &P of &N&R&"Arial,Regular"&9CMJS
NOT AN ORDER
TELEPHONE: 631-444-4050
MONDAY - FRIDAY: 8:30 AM - 5:00 PM
FAX: 631-444-4202
VENDOR MAIL REPLY TO:
STONY BROOK UNIVERSITY MEDICAL CENTER
PURCHASING DEPARTMENT
31 RESEARCH WAY, SUITE 2, ROOM 102
EAST SETAUKET, NY 11733-3454
File details come from the government source that posted it. Updated .