Printing of Secure Power of Attorney Forms 4 part carbonless

The Illinois Secretary of State is soliciting bids for the printing of Secure Power of Attorney Forms (VSD 332.5), a four-part carbonless document requiring advanced security features including red PMS 199U and black erasure-sensitive inks, invisible fluorescent fibers, pantograph safety features, and step-and-repeat patterns with fluorescent "ILLINOIS" text. The State seeks qualified vendors to produce 2,000,000 sequentially numbered forms (105423003 to 107423003) printed on specified carbonless paper weights and measuring 8.5 by 11.625 inches. Deliverables must be completed by July 15, 2026, with acceptable milestone alternatives including 500,000 forms each by July 15, 2026; September 1, 2026; November 1, 2026; and January 1, 2027, with forms packed in corrugated cartons of 500 shrink-wrapped bundles and palletized on expendable wood pallets not exceeding 53 inches in height. Color-coded acetate proofs must be submitted within 10 days of bid award for approval at least five business days before press startup, and the State reserves the right to conduct quality control inspections at the bidder's facility during press setup and production. The bid is due May 28, 2026, with pricing submitted on a firm fixed-price basis through BidBuy line items, bids to remain firm for 180 days from opening, and contract award based on lowest responsive and responsible bid. No bid or performance bond is required, though vendors must complete and submit either an IPG Active Registered Vendor Disclosure or a standard Vendor Disclosure form depending on their registration status in the Illinois Procurement Gateway.

The procurement does not indicate specific set-asides for disadvantaged enterprises, though a Minority Contractor Initiative fee of $15 will be deducted from the first payment to the awarded vendor. Prevailing wage requirements apply given the contract's anticipated value exceeding $200 per month or $2,000 annually. Vendors may utilize subcontractors provided they are identified with names, addresses, and work descriptions, with any subcontracts valued over $100,000 annually requiring Financial Disclosures and Conflicts of Interest documentation. The contract will be awarded to a single vendor on a firm fixed-price basis, with the initial term running from execution through June 30, 2027, and options to renew for up to two additional years for a maximum total contract term not exceeding ten years. No incumbent vendor or budget range is specified in the solicitation materials. All vendors, regardless of firm size or contract value, must provide complete Vendor Disclosure forms certifying compliance with Illinois state law and federal regulations, including non-debarment status, drug-free workplace compliance, and equal employment opportunity commitments, with false certifications subject to liability under the Illinois False Claims Act and potential contract voidance, debarment, or criminal penalties.