Printing of palm tran rider's guide books, purchase & deliver

Palm Beach County issued a Request for Quotation (RFQ) for the one-time printing and delivery of Palm Tran Rider's Guide Books, with a submission deadline of April 29, 2021 at 4:00 p.m. Palm Beach County Local Time. The procurement seeks firm, fixed pricing for printing 40,000 rider's guide books with specific technical requirements including 136 black and white interior text pages, four full-color cover pages, a final folded trim size of 6.25" W x 10.5" H with stitch and trim binding, and a six-page single gatefold map insert in four-color process. The successful quoter must submit pre-production proof to Palm Tran within seven business days after receipt of the purchase order, with the county responding within five business days and allowing five business days for any corrections. Work must begin within three business days of approval of the pre-production proof and be completed within ten business days thereafter. All pricing must be firm and fixed on a per-unit basis with no modifying or escalation clauses, and all costs including supervision, labor, equipment, materials, tools, machinery, transportation, delivery, freight, shipping, and handling must be included in the quotation. Payment is FOB destination (3201 Electronics Way, West Palm Beach, FL 33407), with the quoter retaining title and responsibility for all transportation liability and claims. Quoters must be registered in Palm Beach County's Vendor Self Service system, provide three qualified references demonstrating similar work completed within the past three years, and comply with the county's Commercial Non-Discrimination Policy, E-Verify employment eligibility requirements, and drug-free workplace certification.

Small, minority, and women-owned business enterprises (S/M/WBE) certified by Palm Beach County at the time of quote submission may receive preference if their quotations fall within 10 percent of the lowest responsive, responsible quoter. Additionally, local preference of five percent may be applied to quoters with permanent places of business in Palm Beach County. No incumbent vendors or current contractors were identified in the procurement documentation. The specific award value or budget range was not disclosed in the available RFQ materials, as pricing was to be determined through competitive quotation responses. Palm Tran, the Mass Transportation Department for Palm Beach County, serves over 10,000,000 passengers annually with its fixed-route bus services, and this procurement supports the distribution of updated rider's guides containing route maps, schedules, fare structures, and service information to the transit system's customer base.