Printing of Log Yearbooks Inquiries deadline 2/12/2025 - Change in specifications

McNeese State University in Lake Charles, Louisiana is seeking bids for a yearbook printing contract through Bid #D2500057, soliciting vendors to produce approximately 1,500 yearbooks with specific detailed requirements. The procurement involves printing yearbooks of approximately 250 pages each, with specifications including a 9" x 12" hard cover using gloss crystaline material, 100 sl. matte paper, sewn binding, and full color printing throughout. Key deliverables include producing yearbooks with university-approved artwork and design, with final approved designs to be delivered to the successful bidder by March 14, 2025, and finished products required by May 2, 2025. The bid response is due February 17, 2025, at 3:00 P.M., with a deadline for inquiries on February 12, 2025. Vendors must be a licensed vendor through IMGCL for university indicia use, submit pricing on a net basis inclusive of delivery charges, and provide quotations for potential additional pages or book quantities. The initial contract term begins upon award, with options to renew for two additional 12-month terms upon mutual agreement.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly noted in the documents. The contract appears open to qualified printing vendors who can meet the technical specifications and licensing requirements. Payment terms are established as Net 30 after receipt of a properly executed invoice or delivery and acceptance, with the university maintaining a tax-exempt status. While no incumbent vendor was identified, the procurement requires the successful bidder to participate in in-person design training and provide cover design services. Vendors must be prepared to work closely with the Office of Marketing and Licensing for artwork approval. Although a specific budget range was not disclosed, vendors are expected to provide comprehensive pricing that includes all potential costs, with pricing required to remain firm for 30 days after bid opening. The procurement suggests a potential multi-year contract value depending on the initial award and subsequent renewals.