50017-D2500057.pdf

MCNEESE STATE T'NIVERSITY REQUEST FOR BrD

LAKE CHARLES, LOUISIAI{A 70609

A}I EQUAL OPPORITIT'NITY INSTITUTION

PHONE: (337) 475-5087

FAX: (337) 47s-s082

DATE I BID NT'MBER

02 /07 tzs I D2500057

ERCIASING COITACI

Debet Hebert

EOM

337 -47 5-5083

REQUEST ITO.

R2503117

DEPRW

Stsudent Services

VENDOR I.D. NO.

000029555

SEE STAI{DARD TERMS & COIIDITIONS TO BIDDERS.

\IEIIDOR MUST SIGDI AI\ID RETURN BID FORM TITLED "STAIIDARD TERMS & COIIDITIONS TO

BIDDERS" WITH BID RESPONSE TO BE CONSIDERED T'OR BID AWARD.

vENDoR: ENTER COMPANY TNFORMATION Return this bid to McNeese StaEe University Purchasing Department,, 150 Lawton Drive, SmiEh Hall room L20A, Lake Charles, LA 70505 or MSU Box 92415, Lake Charl-es, LA 70509

R.ESPONSE DUE 02/L7 /25 Bid due @ 3:00 P.M.

No. Quantity Description unit unit Price ExtsenEion

Request, for Sealed Bid (SB)

***********************************tl**************

THIS BID SOI,ICITATION IS FOR A CONTRACT TO PRINT

YEARBOOKS FOR }TCNEESE STATE I,'NIVERSITY IN LAKE

CHARLES, LOUISIAIiIA.

UPON AGREEME}IT OF BOTH PARTIES, THE CONTRACT

TtfAY BE RENEWED FOR TWO ADDITIONAL TWEL\IE (L2)

MONTH TERMS. THE FIRST YEAR WILL BEGIN UPON

AWARD OF SOLICITATION.

RIFER TO 1THE SPECIAL INStrRUCTIONS TO BIDDERS FOR

DEADI,INES ATiID ADDITIONAI, IMPORTAI{T INFORMATION.

AI,I, CHARGES ASSOCIATED WITH DESIGN AI{D PRINTING

MUST BE INCLI'DED IN THE I,'NIT PRICING BELOW.

IN ACCORDA}ICE WITH UNIVERSITY POLICY, AI,I, ITEMS

CT,STOMIZED WITH NiIY MCNEESE STATE I'NII/ERSITY NAI4E, I,O@ OR OTHER IDENTIFYING MARIG OR WORDING

("II[DICIA"), WHETHER FOR INTERNAI CONST'MPTION OR

EXTERNAI, DISTRIBUTION, MUST BE PRODUCED BY A

LICENSED VENDOR (IMGCL IIANAGES OUR I,ICENSING

EFc[ must be signed below. I hereby certify that the a.bove bj.C[ prices w].II rernaj.n j.n effect until the gooda are delivered if the order is placed within 30 days after bid opening date. VaLidity of Uhis bid is dependent on the following information:

Delivery _days ARO/TERMSI Phone ( ) eL1 bids include prepaiil delivery, F.o.B. to McNeeEe staue University

THIS IS NOT A PURCHASE ORDER TOTAI EONTIIIUED

Sigmature Date

MqNEESE STATE T'NIVERSITY REQUEST FOR BrD

LAKE CIIARIJES, LOUISIAM 70509

A}I EQUAL OPPORTT'NITY INSTITUTION

PHONE: (337) 475-5087

FN(: (337) 475-5082

DATE I BID NI'MBER

02 t07 /2s I o2s00057

PURCEASfiG COITTAEI

Debet Hebert

PEOiIE

337 -47 5-5 083

REQTIBT'T IIO.

R2503117

DEPNW

Student Serrrices

WNDOR I.D. NO.

0 0 0 029555

SEE STA}IDARD TERIIIS & COIIDITIONS TO BIDDERS.

VENDOR MUST S16I AI\ID RTTURN BID FORM TITLED "STA}TDARD TERMS & COIIDITIONS TO

BIDDERS" WITH BID R.ESPONSE TO BE CONSIDERED FOR BID AWARD.

VB{DOR: Return this bid to McNeese State University Purchasing Department, 150 Lawtson Drive, Snith Hall room t2OA, Lake CharLes, LA 70505 or MSU Box 92415, Lake Charles, LA 70509

RESPONSE DUE 02/L7 /25 Bid due @ 3:00 P.M.

No. Quantity Description unit Unit Price Extension

1 1500

Request for Sealed Bid (SB)

(Continued ...)

PROGRAM) , ITNIJESS NO LICENSED \IEIIDOR EXISTS THAT

CATiI PRODUCE THE ITEM.

FOR MORE INFORITIATION ON BECOMING A LICENSED

r/El[DOR, CONTACT information@c]-c.com OR VISIT http : / lwvtw . imgcol 1 egel i cens ing . com /Li cens ing- Inf o .

aspx.

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * tt tt t t * * * * * * * * * * * * * *

AIJIJ ARTWORK MUST ALSO BE APPRO\IED BY THE OFFICE

OF IiT,ARKETING AI{D LICENSING AS WEI,I, AS THE

DEPARTIIENT.

****t*********************************************

MCNEESE STATE I,'NI\TERSITY IS TA:( EXEMPT.

SUCCESSFUL BIDDER MUST ACCEPT PURCHASE ORDERS.

PLEASE READ SPECIFICATIONS CAREFUI,LY.

I!,AIN:

Book Tlpe: Yearbook Book Size: 9" x t2"

EA

Bid must be sigmed below. I hereby ceruafy that trre alcove Dr-ct prtces wrrr remarn Ln effect until the goods are delivered if the order is placed within 30 days after bid opening date. Validity of this bid. is dependent on the following information:

Delivery _clays ARo/TERMS!

Phone ( ) A11 bids include prepaid deIivery, F.o.B. to McNeese staue university

THIS IS NOT A PURCTIASE ORDER TOTAL r'ONTTI{nIT:I!

MCNEESE STATE TJNI\TERSITY REQUEST FOR BrD

LAKE CIIARLES, LOUISIANA 70609

AII EQUAL OPPORTI'NITY INSTITUTION

PHONE: (337) 475-5087

FN(: (337) 475-5082

DATE I BID NI'MBER

02/07 /2s I o2S00057

PI'RCHASING CQNTAET

Debet Hebert

PSONE

337 -47 5-5083

REQOEST NO.

R2503117

DEPRfiENf

Stsudent Serrrices

WNDOR I.D. lto.

000029 6ss

SEE STA}IDARD TERMS & COIIDITIONS TO BIDDERS.

VEIIDOR MUST SIGN A}ID RTTURN BID FORM TITLED "STANDARD TERMfi & COIIDITIONS TO

BIDDERS" WITH BID RESPONSE TO BE CONSIDERED FOR BID A}IARD.

\IEIIDOR: Return this bid bo McNeese State University Purchasing Department, 150 Lawton Drive, Smith HaIl room t20A, Lake CharLes, LA 70605 or MSU Box 92415, Lake CharLes, LA 70609

RESPONSE DUE 02/17 /25 Bid due @ 3:00 P.M.

No. Quantity oescription Unit Unit Price Extension

Request for

(Continued

Sealed Bid (SB)

Page Count: 250 approximately PREPARATION: PDF Upload provided by McNeese State University upon award of bid.

BINDING: SEWN

PAPER: Weight, - 100 sl-. Matte

COVER:

*lPlpe: Hard.

*MateriaL: Gloss Crystaline *Number of Inks: Process *Registering Tlpe on Spine *Board: 150 pt.

ENDSHEETS:

*None *Front and Back fipe: Plain white *Front Material-: Standard ES Material *Back Material: Standard ES Material

COLOR:

*A11 Color Book *Process normal : Approx. 320 Pages on 40 Flats.

Bid. must be signed. below. I hereby certify that the above br.Cl prj.ces wj.II relnaln ]"n effect until the goods are delivered if the order is placed lrithin 30 days afEer bid opening date. Validity of this bid. is dependent on the foJ.lowing information:

Delivery _days ARO/TERMI!

Phone ( )

AII bids include prepaid delivery, F.O.B. to McNeese State University

THIS IS NOT A PURCTIASE ORDER TOTAI, COI{ITI}iIUED

MCNEESE STATE T'NI\IERSITY REQUEST FOR BrD

I..AKE CIIARIJES, LOUISIAIVA 70509

Al{ EQUAL OPPORTUNITY INSTITUTION

PHONE: (337) 475-5087

FAX: (337) 475-sO82

DATE I BID NI'MBER

02 /o7 t25 I o2S00057

PURCHASING ClCNTACT

Debet Hebert

PII@IE

337 -47 5-5 083

REOI'EST TTO.

R2503117

DEPRIIENI

Student Ser-vices

VENDOR I.D. NO.

000029555

SEE STNiIDARD TERMS & COIIDITIONS TO BIDDERS.

\TEM)OR MUST S16I A}ID RETURN BID FORM TITLED "STN{DARD TERMS & COIIDITIONS TO

BIDDERS" WITH BID RESPONSE TO BE COXgIDEBED EOR BID AWAIiD.

\IEIIDOR: Return this bid to McNeese State University Purchasing Department, 150 Lawton Drive, Smith Hall room 120A, Lake Charles, LA 70505 or MSU Box 92415, Lake Charles, LA 70609

RESPONSE DUE 02/t7 /25 Bid due @ 3:00 P.M.

No. luantity Description unit Unit, Price ExtenEaon

Request for Sealed Bid (SB)

PROVIDE COST PER PAGE FOR UP TO 50

EXTRA

PAGES.

PROVIDE COST PER BOOK FOR UP TO

1OO EXTRA

BOOK.S IF NEEDED AT A I,ATER DATE.

IN PERSON DESIGN TR,AINING PER HOUR

PER HOUR CITARGE FOR CO\TER DESIGN SERVICES.

A. CI'STOM DESIG}T TEMPI,ATES

B. PORTRAIT LAYOUT DESIGN TEMPI,ATES

INDICATE "NONE" OR "0" IF INCI,UDED IN ABOVE

PRICING.

SHIPPING A}ID HAIIDI,ING CHARGES

Indicate "none" or "0" if incl-uded in pricing above.

EA

EA

HR

EA

Bid must be sigmed beIow. I hereby certr-fy t'haE Ene above DLc[ prLces wLrr remaLn Ln effect until the goods are delivered if the order is placed within 30 days after bid' opening date, Validity of this bid is dependent on the following information:

Delivery _days ARO/TERMS!

Phone ( ) l,1l_ bids include prepaid delivery, F.o.B. to McNeese state universitsy

THIS IS NOT A PURCTIASE ORDER TOTAI,

STAI[DARD TERMS & CONDITIONS TO BIDDERS

FAX #337-475-5082

pROpoSALS: The proposal must be received by the Purchasing Department, McNeese State University, before the time set for_r€ceiving bids. Bids received 3!9I-$91!49 setwillnofbecoiq4!9q9{ Biddershallaisumefullrespdnsibilityfortimelydeliveryatlocationdesignatedforreceiptofbids. Pricesmustbeclearandbewritten

* ttk of brp"*ttt.", and thc ITB AND Terms & Conditions must be signed in ink. Be sure bid number and due date are clearly shown on outside of package or envelooe. Please see rehtrn address on the face ofthe bid form.

STANDARDS OF QUALITY AI\D AllY ALTERNATE: 6ny pseduct or service bid shall corform to all applicable Federal ans State Laws and Regulations and the specifications contained in the solicitation. Unless otherwis-e specified in the solicitation, any nt anufacturer's name, trade name, brand name, or catalog number used in the specification is for the purpose ofdescribing the standard ofquality, performance, and characteristics desired and is not intended to limit or restrict competition.

Bidder must speci! the brind and model number ofthe product offered in his bid. Bids not specifiing brand and model number shall be considered as offering the exact products specified in the solicitation.

When a Pre-Bid Conference is scheduled, no altcrnative will be considered unless the above conditions are complied with and the "Request for Approval ofAlternate" fomr is completed and rehrmed. This form will be attached when applicable. Only alternates which are approved and acknowledged by addendum following the

Pre-Bid Conference will be considered for award at the bid opening. DO NOT SUBMT BIDS ON UNAPPROVED ALTERNATES.

The burden ofproofofthe merit ofthe proposed substitute is upon the proposer. The Purchasing DirectoCs decision ofapproval or rejection ofa proposed substitule shall be frnal.

SAMpLES/DESCRIpTIyE LITERATURE: The envelope/package conlaining samples and/or descriptive literature submitted by mail for consideration at the Pre-Bid

Conference must be labeled in accordance with the instructions given on the "Re4uest for Approval ofAlternate" form.

When requested, samples submitted will be returned at bidder's risk and expense provided they have not been made useless tkough tests.

PRICES: Unless otherwise specified by McNeese in the solicitation, bid prices must be complete, including transportation prepaid by bidder to destination and firm for acceptanceforaminimumof30days. Ifaccepted,pricesmustbefirmforthecontractualperiod. BidsotherthanF.O.B.destinalionmayberejected. Pricesshould be quoted in the unit (each, box, case, etc.) as specified in the solicitation.

BID OPtrNING: Bidders may attend the bid opening, but no information or opinions concerning the ultimate contract award will be given at the bid opening or during the evaluation process. Bids may be examined within 72 hours after bid opening. Information pedaining to completed files may be secured by visiting McNeese during normal working hours. Written bid tabulations will not be fumished.

AWARD OF BIDS: McNeese State University reserves the right to award items separately, grouped" or on an all-or-none basis, and to reject any or all bids and waive any informalities incident thereto.

DELIVERY FAILURE: If the vendor fails to make delivery within the time specified on bid documents or within a reasonable time if no delivery time is specified

McNeese reserves the right to cancel the item and to purchase it elsewhere. Any increasc in price and/or cost ofhandling will be charged to the vendor making the original unsatisfrctory delivery. Consistent unsatisfactory deliveries will be considered just cause for deleting a vendor from bid lists.

TDRMINATION OF THIS AGREEMENT FOR CAUSf,/CONVENIENCE: McNeese may terminate this agreement for cause based upon the failure of Contractor to comply with the terms and/or conditions ofthe Agreement, or failure to fulfill its performance obligations pursuant to this agreement, provided that McNeese shall givetheContractorrvrittennoticespecifyingtheContractor'sfailure. Ifwithinthirty(30)daysafterreceiptofsuchnotice,theContractorshallnothavecorrected such failure or, in the case offailure which cannot be corrected in thirty (30) days, begun in good faith to correct such failure and thereafter proceeded diligently to complete such conection, then McNeese may, at its optiorl place the Contractor in default and the Agreernent shall terminate on the date specified in such notice.

The Contractor may exercise any rights available to it under Louisiana law to terminate for cause upon the failure ofMcNeese to comply with the terms and conditions ofthis agreement, provided the Contractor shall give McNeese wdften notice speciSing McNeese's failure and a reasonable opportunity for McNeese to cure the defect.

McNeese may terminate the Contract at any timc by giving thidy (30) days writtcn notice to the Contractor ofsuch termination or negotiating with the Contractor an effective date.

SOLICITATIONS FOR (MOST) GOODS, NOT SERVICES, INCLUDE THE LOUISIANA PRODUCT PREFERENCE AS STATED BELOW:

IN ACCORDANCE WITH LOUISIANA REVISED STATUTES 39: 1 604, A PREFERENCE MAY BE AILOWED FOR PRODUCTS MANUFACTURED, PRODUCED, GROWN, OR ASSEMBLED IN LOUISIANA OF EQUAL QUALITY.

PREFERENCES SHALL NOT APPLY TO SERVICE CONTRACTS.

Do you claim this Preference? YES_ NO

Specif, Line Number(s):

Specifr location within Losisiana where this product is manufactured, produced, grown or assembled:

NOTF)' If more snace is rmuired, inclrrde on sefarate sheet.)

Doyouhavealouisianabusinessworkforce? YES_ NO lfso,doyoucertifythatatleastfiftypercent(50%)ofyourLouisianabusinessworkforceiscomprisedofLouisianaresidents? YES

IN ACCORDANCE WITH L.R.S. 39:1594 (ACT l2l), THE PERSON SIGNING THE BID MUST BE:

A current corporate officer, partnership member or other individual specifically authorized 10 submit a bid as reflected in the appropriate records on file with the Sccretary ofState; or

An individual authorized to bind the vendor as reflected by a corporate resolution, certificate or affidavit; or

Other documents indicating authority which are acceptable to the public entity.

By signing and retuming this document (along with bid), you are certiffing compliance with all Terms and Conditions set forth.

NO

L

2.

J.

DateSignature & Company Name

SPECIAL INSTRUCTIONS TO BIDDERS

YEARBOOK LOG

McNEESE STATE UNIVERSITY

BtD D2500057

IMPORTANT DATES

Deadline for inquiries regarding the bid is Februarv 12, 2025.

Bid due date is Februarv 17,2025 at 2:00 P.M.

Final approved designs will be delivered to the successful bidder electronically by McNeese no later than March 14, 2025.

FINISHED PRODUCT MUST BE DELIVERED TO McNEESE STATE UNIVERSITY

NO LATER THAN MAY 2,2025.

tttl t alllltl lltl I lttttlll ! ! tllllll I lltlltlllll ll lll I lll lr I I I I I I I Itt lllll I

Purchasing Department Contact: Debet Hebert, Procurement Specialist

Email: debet@mcneese,edu

Phone: 337-485-5083

I. THIS BID MUST BE RETURNED IN A SEALED ENVELOPE/PACKAGE. PLEASE WRITE THE

BID NUMBER ON THE ENVELOPE/PACKAGE. RETURN TO ONE OF THE ADDRESSES

LISTED BELOW.

a. Your sealed bid may be mailed or delivered by hand or courier service.

NOTE: FAX, EMAIL OR ANY OTHER ELECTRONIC SUBMISSIONS ARE NOT

ACCEPTABLE.

b. The address for mailing (U.S. Postal Service): McNeese State University, Purchasing Department Box 924L5, Lake Charles, LA 70609.

c. The address for hand or courier service: McNeese State University, Purchasing

Department, 150 Lawton Drive, Smith Hall Room LZOA, Lake Charles, LA 70607,

d. Bidder is hereby advised that the U.S. Postal Service (USPS) does not make deliveries to the McNeese Purchasing Department's physical location' lf delivering by USPS to the Box listed above, please allow sufficient time for the mail to then be transmitted to the McNeese Purchasing Department. The

McNeese Purchasing Department must receive the sealed bid at its physical location by the date and time specified in this bid. Failure to meet the bid opening date and time shall result in rejection of the bid'

Bidder is solely responsible for ensuring that its courier service provider makes inside deliveries to the McNeese Purchasing Department's physical location. The

McNeese Purchasing Department is not responsible for any delays caused by the

Bidder's chosen means of delivery. Bidder is solely responsible for the timely delivery of its bid. Failure to meet the bid opening date and time shall result in rejection of the bid.

The continuation of this contract is contingent upon the appropriation of funds by the Legislature to fulfill the requirements of the contract. lf the Legislature fails to appropriate sufficient monies to provide for continuation of the contract or if such appropriation is reduced by the veto of the Governor or by any means provided in the appropriation Act orTitle 39 of the Louisiana revised statutes of 1-950to prevent the total appropriation for the year from exceeding revenue for that year, or for any other lawful purpose, and the effort of such reduction is to provide insufficient monies for the continuation of the contract, the contract shall terminate on the date of the beginning of the first fiscal year for which the funds have not been appropriated.

Renewal of this contract may allow equitable adjustments in prices, time for performance, or other contract provisions, as appropriate in accordance with LA RS

39:1661. (attached)

A list of Colleges and Universities that the yearbook representative has personally worl<ed with must be included with your bid response. The successful bidder may be required to provide McNeese with samples of yearbooks for print quality from two (2) of the referenced schools. Non-college or university yearbooks will not be accepted as samples, The quantity is approximately 1,500 books and 250 pages. The actual amount may be more or less. The University reserves the right to increase or reduce quantity as needed if in the best interest of the University.

e.

ilt.

tv.

V.

vt, vil,

a. Plus or minus approximately 100 books.

b. Plus or minus approximately 50 pages.

Pricing must be provided on each line item on the "REQUEST FOR BlD".

payment Terms: Net 30 after receipt of properly executed invoice or delivery and acceptance, whichever is later.

Interpretation of Solicitation/Bidder tnquiries: lf Bidder is in doubt as to the meaning of any part or requirement of this solicitation, Bidder may submit a written request for interpretation to the McNeese State University Purchasing Contact at the email address on page 1of this solicitation. Written inquiries must be received in the McNeese State University Purchasing Department no laterthan five (5) calendar days prior to the opening of bids, and shall be clearly cross-referenced to the relevant solicitation/specification in question. No decisions or actions shall be executed by any Bidder as a result of oral discussions with any McNeese State

University employee or consultant. Any interpretation of the documents will be made by formal addendum only, issued by the McNeese State University Purchasing

Department. lt is the responsibility of the bidder, prior to submitting their bid, to periodically visit the State of Louisiana Purchasing Department LaPAC website, or contact the McNeese State University Purchasing Department, to identify if any addendums were issued. McNeese State University shall not be responsible for any other interpretations or assumptions made by Bidder.

Bidder understands and agrees that this contract and related documents are subject to audit by the Legislative Auditor of the State of Louisiana.

The Contract, and all matters or issues related to it, shall be governed by and shall be in accordance with the laws of the State of Louisiana.

Taxes: Vendor is responsible for including all applicable taxes in the bid price.

McNeese State University is exempt from all Louisiana state and local sales and use taxes. By accepting an award, resident and non-resident firms acknowledge their responsibility for the payment of all taxes duly accessed by the State of Louisiana and its political subdivisions for which they are liable, including but not limited to:

franchise taxes, privilege taxes, sales taxes, use taxes, ad valorem taxes, etc.

Bids/prices: The bid price for each item is to be quoted on a "net" basis, inclusive of all delivery charges, any item discounts, etc. Bids indicating estimated freight vlll.

lx, xt.

P:oe ? nf d charges may be rejected. Bids requiring deposits, payment in advance, or C.O'D' terms may be rejected. Bidders who do not quote "net" item prices and who separately quote an overall "lump sum" freight cost or discount for all items shall be considered as submitting an "all-or-none" bid for evaluation and award purposes;

and risk rejection if award is made on an item basis. Prices shall be firm for acceptance for a minimum of 30 days, unless otherwise specified. Bids conditioned with shorter acceptance periods may be rejected. Prices are to be quoted in the unit/packaging specified (e.g. each, !2lbox, etc), or may be rejected. In the event of extension errors, the unit price bid shall prevail.

RS 39:166r

PART V. MODIFICATION AND TERMINATION OF CONTRACTS

FOR SUPPLIES, SERVICES, AND MAJOR REPAIRS

$ 1 66 1. Contract clauses; administration A. Contract clauses. Regulations may permit or require the inclusion of clauses providing for equitable adjustments in prices, time for performance, or other contract provisions, as appropriate, including but not limited to the following subjects:

(1) The unilateial right of the state to order in writing changes in the work within the general scope of the contract in any one or more of the following:

(a) Drawings, designs, or specifications, if the supplies to be furnished are to be specially manufactured for the state in accordance therewith.

(b) Method of shiPment or Packing.

(c) Place of delivery.

(d) Security for contract performance.

(e) Insurance requirements including as appropriate but not coverage, workers' compensation, and errors and omissions.

(f) Beginning and ending dates of the contract.

(g) Maximum compensation to be paid the contractor.

limited to general liability, automobile

(2) The unilateral right of the state to order in writing temporary stopping of the work or delaying of performance.

(3) Variations between estimated quantities of work in a contract and actual quantities.

(4) Manufacturers' design drawings shall be supplied in duplicate for all state buildings, to the appropriate state agency at the conclusion ofcontract' B. Additional contract clauses. Regulations may permit or require the inclusion in state contracts of clauses providing for appropriate remedies and including but not limited to the following subjects:

(1) Liquidated damages as appropriate.

(2) Specified excuses for delay or nonperfofinance.

(3) Termination of the contract for default, and

(4) Termination of the contract in whole or in part for the convenience of the state.

C. In the event any contractor fails to fulfill or comply with the terms of any contract, the chief procurement offrcer may award the contract to the next lowest responsible bidder subject to acceptance by that bidd.. and charge the difference in cost to the defaulting vendor.

Added Uyects 1979, No. 715, $1, eff. July l, 1980. Amended byActs 1982, No. 710, $1;Acts 2011, No. 210, $2, eff. July 1, 2}ll;Acts 2014, No. 864, $2, eff. Jan. 1, 2015'