Printing- Geological Newsletter

The North Dakota State Procurement Office is seeking a printing contractor for the Geological Newsletter through a Term Contract (#028) issued for Burleigh County. The solicitation requires a vendor to print two newsletter issues annually, with each print run consisting of 2,200 copies in varying page lengths (24, 28, 32, or 36 pages). Newsletters must be 8.5" x 11", printed in four-color process with full bleeds on 80# white dull text paper, and include comprehensive mailing services using the agency's standard mail permit. The bid is structured as an "all or none" procurement with unit pricing for different page count options, and the contract period will run from November 1, 2025, through October 31, 2026, with potential options to extend for two additional 12-month periods upon mutual agreement. The bid is due on September 10, 2025, at 1:00 PM, with pricing firm for the first 180 days and potential subsequent adjustments subject to state approval. Delivery of printed materials is required within 10 working days of receiving an order, with newsletters either mailed or delivered directly to the Department of Mineral Resources in Bismarck.

The procurement includes a specific North Dakota printing preference that prioritizes awarding the contract to a resident North Dakota bidder if practicable. Previous bid documentation indicates three potential vendors have demonstrated capability: United Printing, Image Printing, and Forum Comm Printing, with United Printing having been the lowest bidder in a previous solicitation. The total contract value based on historical pricing ranges approximately between $11,000 to $14,000 annually, depending on page count and specific print requirements. Mailing services will be performed using a subscriber list provided onCD, with addresses inkjetted, sorted, and barcoded, and postage to be paid separately by the agency. No specific set-aside designations for disadvantaged enterprises were explicitly noted in the procurement documents. The contractor will be responsible for managing the entire print and mailing process, ensuring high-quality newsletter production and timely distribution to subscribers.