Printing-DHHS Aging Services Materials

The State of North Dakota Department of Human Services (DHHS) is soliciting bids for printing services to produce Aging Services promotional and informational materials under Term Contract #103. The procurement encompasses six distinct printing products delivered across twelve line items: 28-page and 32-page Aging Services books, large brochures, small flyers, small brochures, and MFP small booklets, with quantities ranging from 5,000 to 10,000 units per item. All materials must be printed on 80# white gloss text stock using four-color process printing, with delivery required within 10 working days of order receipt to the Department of Human Services in Bismarck, North Dakota. Bidders must submit artwork in InDesign format and proofs as specified, confirm their ability to meet the 10-working-day delivery requirement, and submit bids on an all-or-none basis. Pricing shall remain firm for the first 180 days, after which contractors may request price increases supported by manufacturer documentation; all pricing must be quoted in United States currency and include freight costs on an F.O.B. destination basis. The contract period runs from May 1, 2026 through April 30, 2027, with options to extend for an additional 12 months and renew for up to two additional periods upon mutual written agreement. Bid responses are due by February 2, 2026 at 1:00 PM, and payment will be made within 45 calendar days of delivery and invoice receipt.

The North Dakota printing preference requirement restricts this procurement to in-state bidders only; N.D.C.C. 46-02-15 stipulates that bid responses from non-resident, out-of-state bidders will not be accepted. Bidders must be registered with the North Dakota Secretary of State if required by law and must provide a dedicated service representative for contract support with contact information submitted in the bid response. Based on the historical bid summary for this contract (previously designated as Bid #110.22-021 with procurement officer Kenneth Hamel), previous bidders included United Printing Forum, Image Printing, and J&M Printing, with Image Printing awarded the prior contract at a total cost of $31,723.50. Unit prices from the prior bid cycle ranged from $0.075 to $1.079 across the various line items, providing a reference point for anticipated award values in this current solicitation.