Printing and mailing services

The Kansas Turnpike Authority (KTA) is seeking competitive proposals for comprehensive printing and mailing services for monthly DriveKS statements through a Best Value procurement method. The contract will cover processing an average of 721,000 printed statements monthly, with approximately 23,745 statements generated daily. Proposers must provide full mail house services, including electronic billing file processing, NCOA updates, and managing returned mail. The RFP requires contractors to handle all aspects of statement production, from electronic file processing to postal delivery, with a strong emphasis on communication, timeliness, and technical competency. Proposal submissions are due by 4:30 PM Central Time on November 10, 2025, with an anticipated contract award date of December 3, 2025. The evaluation process will occur from November 11-17, 2025, with potential interviews of shortlisted proposers from November 18-24, 2025. The proposal will be scored on a 100-point scale, with 75% allocated to the Scope of Services Proposal (35 points for firm qualifications/key personnel, 30 points for service approach, 5 points for additional services) and 25% for pricing.

While the RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises, it outlines a comprehensive five-year contract with two potential one-year renewal options. The contract requires the selected vendor to manage all mailing materials, ensure USPS automation discounts, and maintain strict data security and confidentiality throughout the process. Contractors must be capable of processing electronic billing files, providing NCOA updates, and delivering statements to USPS while managing returned and undeliverable mail. The RFP does not specify an exact budget range, but given the volume of 721,000 monthly statements, the contract represents a significant ongoing service commitment. No incumbent vendor information is provided in the documentation, and the RFP suggests the KTA is seeking a new vendor to handle these critical monthly statement printing and mailing services.