Printer/cutter, purchase, delivery and installation of

Palm Beach County Board of County Commissioners is issuing Request for Quotation (RFQ) #092320-498/CR for the one-time purchase, delivery, and installation of a single 30-inch integrated printer/cutter system. The procurement requires vendors to submit sealed quotes by November 12, 2020, at 4:00 p.m. Eastern time to the Purchasing Department at 50 South Military Trail, Suite 110, West Palm Beach, Florida 33415. The equipment must meet specific technical specifications including automated pinch rollers, Flexfire print head technology, and compatibility with VersaWorks 6 RIP software, with capability to print and cut die-cut labels, decals, signs, displays, posters, heat transfer graphics, and window graphics. All quoted pricing must be fixed with no escalation clauses and must include labor, materials, shipping, inside delivery, installation, on-site training, and setup with delivery to 3700 Belvedere Road, Building C, West Palm Beach, Florida 33406. Delivery must occur Monday through Friday between 8:00 a.m. and 4:00 p.m., with the contractor required to provide 24 hours' notice prior to delivery. Quotes must include product name, model number, and descriptive literature demonstrating compliance with specifications, and award will be made to the lowest, responsive, responsible quoter on an all-or-none basis.

The procurement is subject to Small/Minority/Women-Owned Business Enterprise (S/M/WBE) set-aside provisions and local preference ordinances that allow up to 5 percent price reductions for Palm Beach County or Glades-based businesses. Successful vendors must be registered in the County's Vendor Self Service system and maintain Commercial General Liability Insurance of at least $500,000 per occurrence, Business Auto Liability Insurance of at least $500,000 combined single limit, and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440, with the County named as an additional insured. Vendors must comply with all federal, state, and local laws, including criminal history records checks, public entity crime certifications, and commercial non-discrimination requirements. No incumbent vendor or current contractor information is specified in the solicitation documents. No specific budget or award value is listed in the RFQ; the award will be determined by the lowest responsive and responsible quote submitted by the deadline.