Printed Forms (Checks and Notices)

The City of Newark, New Jersey is soliciting electronic bids through its e-Procurement Portal (ProcureNow) for Bid #2021-48, seeking printed forms including various municipal documents. The procurement encompasses a comprehensive range of printed materials with specific quantity requirements: 45,000 property tax bills, 5,000 special improvement district bills, 45,000 tax advice notices, 200,000 delinquent notices in multiple color variations, 100,000 payroll checks, 100,000 direct deposit documents, 500,000 water/sewer bills, and 60,000 water/sewer delinquent notices. The contract is structured for a two-year period, with bidders required to provide all-inclusive unit costs measured per thousand for each document type. Electronic bids must be submitted by Thursday, August 19, 2021, strictly before 10:15 am, with a public bid opening to be conducted via Zoom conference. Vendors must demonstrate capability to deliver all materials within two weeks of receiving a purchase order, with specific packaging requirements of 500-600 items per shrink-wrapped package and 2,000-2,400 items per carton.

The procurement appears to have standard New Jersey state regulatory compliance requirements, including mandatory affirmative action provisions, anti-discrimination policies, and ownership disclosure regulations. While no specific set-aside designations for disadvantaged businesses are explicitly detailed, bidders must adhere to state guidelines concerning equal opportunity and business participation. The City reserves significant procurement flexibility, including the right to adjust contract quantities, award to multiple vendors, and terminate the contract based on fund availability. Though specific budget ranges are not disclosed, the comprehensive nature of the print requirements suggests a substantial contract value. Vendors must also provide appropriate insurance coverage and comply with record retention policies. The procurement process emphasizes electronic submission through the ProcureNow system, indicating a modern, technology-driven approach to municipal purchasing that prioritizes transparency and efficiency in vendor selection.