Price Agreement for Fleet Batteries

The Indianapolis Public Transportation Corporation (IPTC) is seeking qualified vendors to supply annual fleet battery requirements through Electronic Quote (EQ 25-12-568) for its bus fleet in Marion County, Indiana. The procurement specifically requires two battery types: 8D Strap Style batteries with 1425 Cold Cranking Amps for diesel buses (estimated 240 units annually) and AGM-DRY CELLs with 1150 Cold Cranking Amps for electric buses (estimated 140 units annually). Key deliverables include battery supply with core pickup and delivery to IPTC West Campus within ten business days of order placement. Written questions and contract exceptions are due by January 22, 2026 at 4:00 PM EST, with electronic quotes required through the Bonfire platform by February 4, 2026 at 4:00 PM EST. Award notification is expected by February 20, 2026, with a contract term of one year from execution. Vendor evaluation will focus on responsiveness, responsibility, and offering the lowest cost that meets all specified requirements. Vendors must submit pricing on the Quote Offer Cost Form with fixed unit prices and core charges.

The procurement is subject to Federal Transit Administration (FTA) funding, which introduces several compliance requirements and set-aside provisions. Disadvantaged Business Enterprises (DBE) have a participation goal of 10 percent, and the contract is subject to Buy America provisions. Vendors must provide certificates of insurance including Workers' Compensation, General Liability, and Automobile Liability. Additional compliance requirements include debarment certification, civil rights compliance, and E-Verify verification. While no specific budget range is mentioned, the solicitation implies a substantial annual procurement based on the estimated battery quantities. Vendors must register with Bonfire at no cost to submit responses and must submit a comprehensive documentation package including a Letter of Understanding, Quote Cost Offer Form, completed IPTC Forms, executed addendum, and Certificate of Insurance to avoid being deemed non-responsive. IPTC is tax-exempt from federal and state excise, use, and sales taxes, which may provide additional financial considerations for potential bidders.