PRF76 Cat 3 - Project Management/Instructional Design Consultant RFQ

The Massachusetts Executive Office of the Trial Court is requesting quotations for instructional design and video production services under Statewide Contract PRF76, Category 3, with proposals due September 25, 2026 at 2:00 PM ET through COMMBUYS. Bidders must be active contractors on PRF76 Category 3; this is not an open competitive procurement.

The scope is two approximately 20-minute instructional videos on protective orders under Massachusetts General Laws chapters 209A and 258E, one each for plaintiffs and defendants. Deliverables include scriptwriting, storyboarding, video production, editing, closed captioning, transcription, and translation into 11 languages: English, Spanish (Latin), Haitian-Creole, Vietnamese, Khmer, Cape Verdean, Chinese Cantonese (simplified), Chinese (traditional), Arabic, Russian, and Portuguese (Brazil). All final videos and materials must conform to WCAG 2.1 Level AA accessibility standards with synchronized captions, transcripts, audio descriptions, and accessible graphics. Videos will feature on-camera presenters including subject-matter experts and Trial Court judges, supplemented with graphics, B-roll, and educational media. All deliverables, including scripts, videos, translations, graphics, and source files, become property of the Trial Court upon payment.

Compensation is a firm-fixed total project price covering all labor, materials, equipment, software, travel, and subcontractor costs. Subcontracting is permitted up to 80 percent of work by dollar amount. Consultant rates are capped at $81.25 per hour or $650 per day under Violence Against Women Act grant restrictions. The contractor invoices only upon completion, delivery, and written acceptance of all final deliverables by December 31, 2026 — the grant-funded project deadline.

Evaluation criteria: 30% Project Plan and Ability to Meet Deadline, 25% Relevant Experience and Sample Work, 20% Technical and Instructional Design Approach, 15% Proposed Personnel and Subcontractors, 10% Cost. Questions were due September 10, 2026, with official responses provided by September 15, 2026. No renewal options are anticipated.