PRF76 Instructional Design Consultant RFQ - QandA Responses.xlsx
XLSX spreadsheet 16 KB Posted
- Solicitation number
- BD-27-1107-1107T-TRC01-133135
- Issued by
- Massachusetts
About this file
This document is a Questions and Answers (Q&A) response sheet from the Executive Office of the Trial Court (EOTC) in Massachusetts related to an Instructional Design Consultant RFQ (PRF76). The project involves the development of two approximately 20-minute instructional videos addressing domestic violence and sexual assault proceedings under Massachusetts General Laws chapters 209A and 258E. One video will be designed for plaintiffs and another for defendants, with content developed by adapting an existing script from the Trial Court Domestic and Sexual Violence Task Force and an existing educational content library. The deliverables include high-quality master videos, caption files, transcripts, audio-description files, and editable source files in 11 languages (translated subtitles, transcripts, and accompanying materials with English audio). The project must be completed by December 31st, 2026, as this is the deadline for use of the grant funding currently supporting the initiative. Videos are expected to feature on-camera presenters including subject matter experts and Trial Court judges, supplemented with graphics, establishing shots, B-roll footage, and other educational media.
All final videos and associated materials must conform to WCAG 2.1 Level AA accessibility standards, including accurate synchronized captions, complete transcripts, audio descriptions when needed, accessible contrast, and legible graphics/text. Consultants paid with grant award funds may not exceed $81.25 per hour or $650 per day. The Trial Court will prioritize timely provision of feedback and approvals to support completion by the December 31st, 2026 deadline. The evaluation criteria weighting is as follows: 30% Project Plan and Ability to Meet Deadline, 25% Relevant Experience and Sample Work, 20% Technical and Instructional Design Approach, 15% Proposed Personnel and Subcontractors, and 10% Cost. The Trial Court Office of Language Access may be available to assist with language access guidance in alignment with applicable Trial Court policies, and the use of staff or third-party interpreters trained in handling sensitive cases involving victims of domestic violence, sexual assault, or stalking is encouraged.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment B - PRF76 SOW Sample.doc | DOC document | |
| PRF76 Instructional Design Consultant RFQ.docx | DOCX document | |
| Attachment A - VAWA Stop Grant Documents.pdf | ||
| PRF76 Instructional Design Consultant RFQ.pdf |
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Sheet1
| Number | Date | Bidder | Area | QUESTIONS | ANSWER | |
| 1 | 9/8/26 | Ben Canales/Eastern Research Group | NA | Due to the need to review video concepts and drafts and obtain clearance, we anticipate that producing cleared videos ready for publication might take longer than the October-December timeframe noted in the RFQ. How likely is it that the Commonwealth will be able to extend the deadline for final videos? | December 31st, 2026 is the deadline for use of the grant funding currently supporting this project. Accordingly, Bidders should develop their proposed approach and schedule based on completion, delivery, and acceptance of the required final videos and related materials by that date. Any work performed after December 31st, 2026 would require an alternative source of funding, which has not been approved at this time. The Trial Cout will prioritize the timely provision of feedback and approvals throughout the process in an effort to support completion of the required work by December 31st, 2026. | |
| 2 | 9/8/26 | Ben Canales/Eastern Research Group | NA | Does the Trial Court anticipate on-camera presenters, interviews, or participant testimonials, or does EOTC envision primarily narrated instructional videos using graphics, establishing shots, B-roll footage, and other educational media? | The Executive Office of the Trial Court, to the extent possible in the project timeframe, anticipates on-camera presenters with SMEs and Trial Court judges, as well as graphics, establishing shots, B-roll footage, and other educational media. | 0 |
| 3 | 9/9/26 | Jaclyn Wise/UMass Donahue Institute | Budget | Is there a cap on the hourly rate for Consultants or SDP partners? If so, what is the rate? | Per the Office of Grants and Research (OGR) Executive Office of Public Safety and Security General Subrecipient Grant Condition 46, consultants paid with grant award funds may not be paid at a rate in excess of $81.25 per hour, not to exceed $650 per day. | |
| 4 | 9/10/26 | Celia McGarry/Briljent, LLC | Scope - page 2, 4 & 7 | Please confirm whether the two approximately 20-minute videos are expected to be separate videos for different audiences, topics, or perspectives. For example, should one be designed for plaintiffs and one for defendants, or should both videos address both audiences while covering different aspects of c. 209A and c. 258E proceedings? | Separate videos for separate audiences will be developed - one video will be designed for plaintiffs and another for defendants. Both should cover c. 209A and c. 258E proceedings. | |
| 5 | 9/10/26 | Celia McGarry/Briljent, LLC | Scope - Pages 7, 8 & 12 | Are bidders expected to create scripts primarily by adapting existing content, or by developing substantial new instructional content based on SME guidance? | The Trial Court Domestic and Sexual Violence Task Force has developed a script. The contracted bidder will utilize this script, along with an existing library of educational content, to develop new instructional content for the purposes of the RFQ. | |
| 6 | 9/10/26 | Celia McGarry/Briljent, LLC | Scope / Language Access - Pages 2, 7 & 8 | Please confirm whether "translations and subtitles in 11 languages" means the contractor must provide translated subtitle files only, or whether dubbed audio/voiceover, translated transcripts, or separate language-specific video files are also required. | The bidder must provide translated subtitles and transcripts, delivered as 11 unique files with English language audio content, translated subtitles, and an accompanying transcript in English and the accompanying translations. Final deliverables should include the high-quality master, caption file, transcript, any audio-description files, and editable/source files, and must undergo a manual accessibility review before acceptance. | |
| 7 | 9/10/26 | Celia McGarry/Briljent, LLC | Technical Approach / Accessibility - Pages 8, 9 & 14 | Please identify any specific accessibility standards, policies, or testing criteria the final videos and associated materials must satisfy, such as WCAG 2.1 AA or Section 508. | Final videos and associated materials should conform to WCAG 2.1 Level AA, including applicable Level A criteria, and should include accurate synchronized captions, a complete transcript, audio description when needed, accessible contrast and legible graphics/text, and no flashing or other accessibility risks. All supporting digital materials, including PDFs, Word documents, charts, diagrams, and other visual content, should be accessible, with accessible HTML equivalents provided on Mass.gov for information referenced in the video; long URLs should generally be replaced by descriptive resource names and links. Final deliverables should include the high-quality master, caption file, transcript, any audio-description files, and editable/source files, and must undergo a manual accessibility review before acceptance. OVW Grant Application Guidelines, Title VI, encourages service providers to use their staff or third-party interpreters trained in handling sensitive cases involving victims of domestic violence, sexual assault, or stalking. The Trial Court Office of Language Access, established by M.G.L. c. 221C, may be available for part or all of the project duration to assist with language access guidance in alignment with applicable Trial Court policies. | |
| 8 | 9/10/26 | Celia McGarry/Briljent, LLC | Evaluation - Pages 15 & 16 | Please provide the relative weighting, point values, or order of importance for the evaluation criteria, including cost, technical/instructional design approach, experience/sample work, project plan, and personnel/subcontractors. | The relative weighting for evaluation criteria under the RFQ is as follows: |
30% Project Plan and Ability to meet Deadline 25% Relevant Experience and Sample Work 20% Technical and Instructional Design Approach 15% Proposed Personnel and Subcontractors inclusive of the outline in Section 4.3 Identification of the team members 10% Cost
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