Preventive Maintenance of Building Management System (BMS) & Ancillary Equipment
Open State & local contract opportunity Posted
- Solicitation number
- 2139776
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Points of contact
-
- Andrew Alliger andrew.alliger@omh.ny.gov (518) 549-5272
- Erin Sellnow erin.sellnow@omh.ny.gov (518) 474-2470
Updated .
About this opportunity
The New York State Office of Mental Health is requesting bids for preventive maintenance of Building Management System (BMS) and ancillary equipment at Rockland Psychiatric Center's Hudson River Clinic in Poughkeepsie, New York under IFB 26-085, with bids due November 19, 2026 and a mandatory site visit on October 21, 2026.
The scope encompasses quarterly, semi-annual, and annual preventive maintenance tasks for BMS-DDC systems in Buildings 819 and 842, plus time-and-material corrective action services performed by BMS Automation Specialists and BMS Mechanical Technicians. Bidders must submit unit costs for each preventive maintenance task category and hourly labor rates (straight time and overtime) for both specialist and technician roles, plus a training rate. A fixed material allowance of $10,000 annually is pre-established with a 10 percent markup; travel time, mileage, and fuel are not reimbursable. Only actual services performed are invoiced. Bidders are bound by quoted unit costs and cannot modify them after bid opening. Electronic payment capability is required if selected for award.
The contract term is five years. New York State Department of Labor Prevailing Wage Rates apply. No MWBE or SDVOB goals are assigned.
Site visit registration closes October 20, 2026 at 3 p.m. ET via the Site Visit Registration Form (Attachment B). Questions from site visit attendees are due October 29, 2026 by 3 p.m. ET; responses will be distributed to attendees and posted publicly by November 5, 2026. Bidders must use the provided Bid Quote Sheet in Excel format for submission. The New York State Procurement Lobbying Act applies; all communications must be directed to the designated sole point of contact identified in the IFB.
Opportunity text
10.12.26 - OMH posts IFB 26-085 for upcoming Rockland PC Hudson River contract C203211 The NYS Office of Mental Health (OMH) and Rockland Psychiatric Center's Hudson River Clinic are seeking to procure, through this Invitation for Bid (IFB), a Contractor to provide Preventive Maintenance of Building Management System (BMS) & Ancillary Equipment for Rockland's Hudson River site, located at: 10 Ross Circle, Poughkeepsie, NY 12601. The Scope of Work with preventative maintenance tasks, equipment list, schedule matrix, etc. is detailed in Appendix D of the attached draft contract boilerplate. Interested vendors should review the contract boilerplate and IFB document for further information. Included with these documents is a separate Bid Quote Sheet in Excel format that should be used to submit your bid. A mandatory site visit will be held at Rockland PC's Hudson River Clinic on Tuesday, October 21, 2026, at 10a ET. Interested bidders should refer to the IFB doc for directions. Site visit registration can be accomplished by completing and sending the Site Visit Registration Form (Attachment B of the IFB) no later than Tuesday, October 20, 2026 by 3p ET. Questions from bidders attending the site visit are to be submitted by Thursday, October 29, 2026 by 3p ET per the instructions in the IFB. Questions and answers will then be sent to all bidders attending the site visit, as well as posted to this ad, by Thursday, November 5, 2026. Bids are due no later than 3p ET on Thursday, November 19, 2026. Please check this Contract Reporter ad frequently for updates. Any documentation or revisions regarding this procurement will be posted. No MWBE or SDVOB goals are assigned to this procurement. New York State Department of Labor Prevailing Wage Rates apply to this contract. "Pursuant to the New York State Finance Law Sections 139-j and 139-k, the Procurement Lobbying Act applies to this solicitation. Only the designated, sole point of contact listed below should be contacted during the restricted period of communication. The restricted period began with the publication of this ad and will end with the formal approval by OSC of the contractual agreement" Business enterprises awarded an identical or substantially similar procurement contract within the past five years: EMCOR Services New York/New Jersey Trane US, Inc. Service-Disabled Veteran-Owned Business (SDVOB) SDVOB Goal: 0.00% Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 0.00% WBE Goal: 0.00%
Files
| File | Type | Posted |
|---|---|---|
| C203211 - BMS BP.pdf | ||
| IFB 26-085 - Bid Quote Sheet.xlsx | XLSX spreadsheet | |
| C203211 - BMS IFB 26-085.pdf |
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